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FAD Systems Solutions strives to provide innovative solutions that streamline business processes and transactions while ensuring the integrity of the systems and the data. FSS is committed to keeping these systems accessible, supported and enhanced in accordance with Federal laws, Harvard University policies, industry best practices and end user needs.
FAD Systems Solutions is made up of business and systems analysts, product managers and project directors. FSS is dedicated to producing valuable and effective information that assists our clients in making educated business decisions to support their daily operations. FSS is committed to keeping these systems accessible, supported and enhanced in accordance with Federal laws, Harvard University policies and individual end user needs.
Our staff are considered subject matter experts within Harvard University business units and the IT industry. FSS is responsible for upgrades and enhancements to existing financial applications as well as the development, testing and implementation of new business solutions. Our success relies on dedicated collaboration with our business partners and clients.
FSS supports financial applications used throughout
Harvard University.
For more details of a specific application, select it from the list.
Client Services assists the University in the interpretation and implementation of security access and related polices and procedures for all FSS supported applications. Client Services is responsible for the overall creation and maintenance of end-user access and security configuration across the FSS supported applications.
FSS works on several projects that have lasting impact on University operations and business practices. Here you will find information on major new features, functions and systems under development. Active projects include the Enterprise Budget and Planning System (EBPS).
Accounts Payable (AP) is an Oracle-based business software application that is used by the staff of the Accounts Payable Department to process payments to vendors for goods and services purchased by tubs within the University and enables AP to efficiently manage disbursements while keeping strong controls over matching, approval processes, and payments.
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Accounts Receivable is a web-based billing and collection system for local units billing external customers. External customers include Harvard-affiliated individuals who pay for services using their own funds rather than those of the University when purchasing goods or services from Harvard, and non-affiliated individuals, corporations, universities, and hospitals that purchase goods and services from the University.
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The Cash Management Reconciliation Application is an application that allows the Cash Management Department to automatically reconcile cash accounts to the daily bank file downloads using Cash Management, Accounts Payable, Accounts Receivables and the General Ledger Applications.
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The General Ledger is the central repository for transactions from Harvard's financial applications (PCard, Budget Tool, Accounts Payable, Web Voucher, Payroll) and other local interfaces. Manual journals are entries you make to the General Ledger using Oracle to redistribute or reallocate money from one 33-digit chart of accounts combination to another or several 33-digit combinations.
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These procurement applications are used to acquire goods and services for Harvard University, as well as to process payments to vendors for these good and services. Depending on the application, some or all of these systems may be in use in a given Harvard tub.
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Budget Tool is a custom-built, web-based, Oracle application used to submit budgets to the General Ledger. Budget tool can be used to create an annual fiscal budget during Harvard University’s budget cycle as well as to create and manage sponsored project budgets as the terms and conditions of the award dictate.
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CAPS is a web-based approval workflow system for capital construction projects with budgets over $100,000. It provides a stream-lined way for capital project approval, user-friendly forms, consistent and accurate project data, and timely reporting via the Harvard Data Warehouse.
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CSMA is a custom-built Oracle application to streamline requests related to Harvard University's Chart of Accounts (CoA). CSMA permits Harvard's authorized requestors to submit and review chart maintenance requests.
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Student Financial Applications assist student financial administrators across the University in managing student loans, billing and financial aid reconciliation. Some of these systems provide online access to assist students and parents with the management of financial information, including tuition billing, online payment processing and loan management.
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Absence Management is an application used to request, award and track paid time off at Harvard University while allowing employees and managers to see their paid time-off balances in PeopleSoft.
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The Payroll/Commitment Accounting applications are utilized to calculate and produce employee paychecks, file appropriate forms and documents to maintain Federal, State, University and Local compliance, and create a General Ledger interface file with appropriate funding of payroll earnings, deductions and taxes.
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The PeopleSoft Time and Labor application gives employees the ability to report their hours worked for the current work week, as well as enter future time (up to four weeks).
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CREW is a reporting system that draws data from a variety of sources, which are updated on a nightly basis. Types of CREW reports include financial, budget, receivables, HR management, benefits, costing, payroll, pension, security, grants management, and sponsored reports.
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Direct query or ad hoc access provides a specially trained user with the ability to directly access the underlying data structures on which the CREW reports are written and independently create their own custom reports.
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GMAS is Harvard’s first enterprise-wide grants management system. The application is web-based and serves to connect those involved in and responsible for sponsored research administration.
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HIRBERT is a web-based tool designed to assist Institutional Review Boards (IRBs) share best practices and standardize data while allowing flexibility in considering the needs of individual studies at Harvard.
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CRIS is an application used by staff in Central Administration, the School of Public Health and the Harvard Medical School to calculate indirect cost rates and develop the Facilities & Administrative rate proposals for sponsored research which are then submitted to the federal government on a regular basis.
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