What is GMAS?

GMAS is Harvard's first enterprise-wide grants management system. The application is web-based and serves to connect those involved in and responsible for sponsored research administration.

GMAS provides participants with critical visibility and robust information. Faculty, grant managers, department administrators, school and central administrators are supported with access to one system that pulls together the work performed during the life of a sponsored award.

GMAS was conceived, developed, and tested with the active involvement of hundreds of school and central users, from user experience research, concept and usability testing, design and application testing and acceptance.

Features of GMAS

• Collaborative proposal development
• Route proposals for PI, department, school, and central final review and approval
• Electronic signatures
• Submit proposals to federal sponsors via Grants.gov
• Record receipt of sponsor awards and route for review and approval
• Accept awards and activate associated accounts in the General Ledger four times a days
• Develop and upload sponsored budgets to the General Ledger
• Schedule financial, progress, technical and other needed reports
• Schedule and manage receivables
• Create subcontracts and monitor subcontractor expenditures and reports
• Store documents in GMAS for easy access and shared viewing
• Forms and approvals available on line
• Electronic reminders to faculty and administrators for upcoming deadlines and deliverables
• Daily data feeds and pulls with the Harvard Data Warehouse providing:
• Current financial views in GMAS
• Grants Management Reports in CREW and Ad Hoc queries