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Office of the Controller > Departments > Applications Administration > Oracle Security FAQs
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Oracle Security FAQs

  1. Who can have access to the systems?
  2. How do I get access to the systems?
  3. How do I check to see what responsibilities a user currently has?
  4. How do I add a new Authorized Requestor?
  5. What do the Reporting access flags mean?
  6. How do I get a list of all responsibilities for my tub (GL, HDW, Budget, AR, WV)
  7. The segment portion of my responsibility name lists an Org value followed by an "n" (example: O25232)? How can I figure out what orgs are included?
  8. Can I have more than one segment included in a GL responsibility? In a BUD responsibility? In an HDW responsibility?

  9. How can I reset my password?
  10. I'm an Authorized Requestor and I just submitted a User Security Request form to grant a user access to the system. When can the user start using it?
  11. What do I need to do if I have a reorganization that will be happening in my tub?
  12. I'm not getting expected results from my reports. How can I tell if it's because of my security access?
  13. I'm getting a message that I'm not authorized to approve a Web Voucher. What do I do?


  1. Who can have access to the systems?

    Click on the following link to see a detailed policy statement on financial systems access.

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  2. How do I get access to the systems?

    Each Tub has a designated Authorized Requestor who is responsible for submitting requests for system access. Your manager or supervisor will help you determine the applications and the level of access that you will require for your job. Your Authorized Requestor will then submit the appropriate request(s) for access. A list of current Authorized Requestors by Tub is available on ABLE at http://able.harvard.edu/other/fin_auth_requestors.pdf.

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  3. How do I check to see what responsibilities a user currently has?

    Oracle Security Authorized Requestors with the HRVD^GL^UNV^QUERYONLY responsibility may run the HU Active User Profile Report to get a printed report of all Oracle responsibilities for a user, as well as the names of the flexfield security rules (FSRs) assigned to the responsibility. Other users may run the Active Users Report from the HUDINI Listings menu.

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  4. How do I add a new Authorized Requestor?

    The mechanism for becoming a Chart Authorized Requestor (and for making changes to your profile once you are) is the Authorized Requestor form (for tubs other than 610 - CADM) or the CADM Authorized Requestor form (for tub 610 - CADM). Both forms are available in the Forms section on ABLE . These forms must be submitted by a primary authorized requestor from your tub. The Primary Authorized requestor is typically the senior administrator/officer within a tub and is ultimately responsible for the activities of all ARs within their tub.

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  5. What do the Reporting access flags mean?

    Refer to the Reporting Responsibility Access Flags section of the Applications Administration web site.

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  6. How do I get a list of all responsibilities for my tub (GL, HDW, Budget, AR, WV)

    Unfortunately, at this time there is no one report that can easily produce a report of responsibilities for an entire tub. Once the Oracle and PeopleSoft reporting environments allow 'cross-application' reporting, Applications Administration plans to request a report that Authorized Requestors who manage security for both systems can use to review and evaluate all the responsibilities, and the users assigned to those responsibilities, within their Tub.

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  7. The segment portion of my responsibility name lists an Org value followed by an "n" (example: O25232n)? How can I figure out what orgs are included?

    The org values allowed by a responsibility are controlled in Oracle by a flexfield security rule (FSR) assigned to the responsibility. To see what values are actually allowed by a particular FSR, an Oracle Security Authorized Requestors may either

    • run the HU FSR Assignment Detail Listing report using their OLTP HRVD^GL^UNV^QUERYONLY responsibility to get a printed report of the names of the flexfield security rules (FSRs) assigned to a responsibility and the values excluded by them, or
    • Find the name of the FSR assigned to a responsibility using the FSR Assignments menu option available on their OLTP HRVD^GL^UNV^QUERYONLY responsibility and then query the contents of the FSR itself using the Flexfield Security Rules (FSR) menu option.

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  8. Can I have more than one segment included in a GL responsibility? In a BUD responsibility? In an HDW responsibility?

    In order to spare end-users the performance constraints that occur when security is applied to large picklists of segment values (as in the fund and activity segments) while transacting in the OLTP system, GL and BUD responsibilities are limited to the org segment only. Because the HDW system has been optimized for reporting, this constraint does not apply; therefore HDW responsibilities may be secured at the Org, Fund, Activity and/or Root level.

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  9. How can I reset my password?

    The UIS Helpdesk (phone: 496-2001; e-mail: helpdesk@harvard.edu) can assist you.

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  10. I'm an Authorized Requestor and I just submitted a User Security Request form to grant a user access to the system. When can the user start using it?

    User Security requests are generally loaded to Oracle by Applications Administration within 1-2 business days of receipt. HDW responsibility changes take effect the day after they are input into the Oracle OLTP because of the nightly refresh schedule.

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  11. What do I need to do if I have a reorganization that will be happening in my tub?

    If you are not an Authorized Requestor, contact the Authorized Requestor for your tub and review your proposed changes with them. They will advise you on any potential set-up changes to the PeopleSoft and Oracle that may be necessary to implement your re-org.

    If you are an Authorized Requestor, please contact Applications Administration as soon as you know changes will be required in either the Oracle or PeopleSoft systems and before you begin submitting requests. Re-organizations can be complex, requiring analysis and numerous interdependent steps to be successfully implemented. Calling Apps Admin first helps to ensure that the structural changes are completed in a smooth and timely manner with minimal disruption to transacting and reporting.

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  12. I'm not getting expected results from my reports. How can I tell if it's because of my security access?

    Contact the Authorized Requestor for your tub. They can review your security access and determine whether or not your unexpected results are related. A list of current Authorized Requestors by tub is available on the Client Services page of the FAD Systems Solutions web site at http://vpf-web.harvard.edu/fss/docs/pdfs/fin_auth_requestors.pdf.

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  13. I'm getting a message that I'm not authorized to approve a Web Voucher. What do I do?

    Contact the Authorized Requestor for your tub. They can review your security access and make a determination. A list of current Authorized Requestors by tub is available on the Client Services page of the FAD Systems Solutions web site at http://vpf-web.harvard.edu/fss/docs/pdfs/fin_auth_requestors.pdf.

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