Daily and Monthly Calendar for Processing Transactions through Central AR

Daily Calendar

All completed invoices and credit memos are posted to the General Ledger at 6 pm each business day. Local units entering invoices and credits need to be mindful to complete their daily transactions prior to 6 pm for same day posting. If not completed prior to 6 pm the transaction will be posted the following day.

Monthly Calendar for Invoice Processing

1. Deadlines for Local Units Who Send Documents to Central AR for processing.*

*Local Units who invoice 10 or fewer invoices per month are eligible to send invoice templates to AR for processing.

Monthly closings occur on the third business day of the new month. On the first business day of the month, the new month will be opened. This means that both current and future months are open until the third business day. Local units who wish their invoices to be entered in the current month should be mindful to change the default GL date. Closing dates are subject to change. Please call 495-3787 to confirm. Invoices and Credit Memo templates must be submitted two business days prior to our closing day.

Example:   On June 2, 2008, the month of June will be opened and the GL date will default to the current date. Central AR closes May, 2008 on the third business day which is June 4. Therefore, from June 2 till June 4 both May and June are open periods.

2. Guidelines for Local Units Who Manually Enter Documents into Oracle AR.

Monthly closings occur on the third business day of the new month. Since the exact closing time varies, transactions that are processed at the local unit on the third business day of the month will be processed in the period that is open when the transaction is saved .If a timing issue occurs (an invoice is started for the previous month but not completed before the period is closed), the transaction will be processed in the new month once completed. To ensure that invoices are processed in the month desired, local units should enter their invoices prior to closing day when possible.

3. Guidelines for Local Units Who Process Documents via Feeder Systems

In order for closing activities to occur, all electronic invoice feeds must be processed prior to closing day. Feeds sent during closing activities will be processed in the new month.  Beginning July 2008, feeds will be swept every thirty minutes during the business week. The feeds will also be swept over the weekend for import but note that invoices will not be printed or mailed until Central AR staff is available on Monday morning.