The training resources below are intended to provide information, tools, and assistance to the Harvard research administration community. Look for ongoing updates to this page as OSP's training materials and resources are further developed.

• Overview of Sponsored Projects Administration
• Online Courses
• Tips and Tools
• Presentations and Guides
• Other University Training Resources

To view the online courses, you must have your monitor set to Harvard's desktop standard of 1024x768. See "General Information about the Online Courses" (below) for additional information if the courses are not displaying correctly.

Current Online Courses

Sponsored Programs Administration Overview

Recommended For: Staff whose work supports sponsored projects, particularly those new to the field or new to Harvard.
Course Description: Provides a high-level overview of key concepts related to sponsored programs administration at Harvard.
Course Length: 30 minutes.

The Regulatory Environment

Recommended For: Anyone involved in sponsored programs administration at Harvard
Course Description: Designed to introduce research administrators to key compliance issues in sponsored programs administration, each course topic includes an overview of the issue, an activity to illustrate the principles introduced, and a "real life" example of implications that have resulted at other institutions from non-compliance. Links for further reference are provided, as well as an Appendix with further compliance-related resources.
Course Length: 45 minutes

Cost Principles

Recommended For: Anyone involved in sponsored programs administration at Harvard
Course Description:This online course introduces OMB Circular A-21 cost principles, the rules governing how federal funds may be spent on sponsored projects.
Course Length:1 hour

Direct Costs

Recommended For: Anyone involved in sponsored programs administration at Harvard
Course Description:This course focuses on the most common types of direct costs that are incurred on sponsored projects at Harvard.
Course Prerequisite: Cost Principles
Course Length:1 hour

 

*If you have never launched an online course, you will be prompted to save your profile in Eureka (this only happens the first time in).

General Information About the Online Courses

Course Tracking
When you click on a course link, you will be prompted to enter your HUID and PIN information. Your HUID is used to track the topics and/or courses you have completed, and this information is stored in the Eureka Learning Management System. Anytime you restart a course, your completion data is retrieved from Eureka and displayed in the course menu. Once you complete a topic and/or course, it will remain complete, regardless of whether you retake the topic and/or course.

Trouble Viewing the Course
To use the online courses, you must have Adobe's Flash Player 7 or higher installed on your browser. For most Harvard employees, Flash Player 7 or higher is already installed.

Content Not Displaying
If you start the course and you cannot view the content (you see an icon with an X through it) it means you do not have Flash Player installed on the browser you are using. You can safely download the Flash Player by visiting Adobe's web site.

You Have Flash Player Installed, but the Content is Not Displaying Correctly
This means you have an earlier version of Flash Player (less than Flash Player 7). You can safely download the updated Flash Player version by visiting Adobe's web site.

You are Unable to Download Flash
Some Harvard PCs have the C directory folders protected and do not allow the Flash Player to update. Please contact the UIS Help Desk (617-495-8411) and request assistance in downloading the latest version of Flash Player.

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How to Search and Find Grants for a PI

How to View Action Memos

How to View Account Information

How to View Detailed Proposal Information

How to View Sponsor Notices

How to View Obligated and Anticipated Dollars

How to View Subagreement Information

Cost Transfer Calculator

Budget Projection Template

Monthly Reporting for Grants Management

Quarterly Reporting for Grants Management

Absence Management Examples, Resources, and Templates
Click here to review the Absence Management Policy.

Absence Management information on HARVie:
http://harvie.harvard.edu/benefits/timeoff/ptochange.shtml
http://harvie.harvard.edu/working/pdf/ptoannoucement.pdf

Sponsored Guidance Materials
Absence Management Update Presentation from SPOC - February 15, 2007
FY08, FY09, and FY10 Fringe Rates

Example Budgets
Federal Budget w/Vacation Assessment
Federal Budget - Personnel Only
Non-Federal Budget w/Vacation Assessment
Non-Federal Budget - NO Vacation Assessment
Vacation Fringe Budget in Loaded Rate Format

Templates and Tools
Template for Vacation Assessment - for Schools and Departments
Percent Effort to # Months Conversion Table

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Basics of the Cost Accounting Standards

What May Be Charged Directly To A Grant? Applying the Concepts of Allowability, Allocability, Reasonableness and Consistency to Your Job

Cost Transfer Training

GMAS Basics

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