The sponsored budget is the budget of record for the sponsored award. Maintenance of this budget is mandatory for all grants and contracts. Sponsored award budgets frequently have start and end dates that span fiscal years; however, the data will be stored in the General Ledger in the standard fiscal year format.

A sponsored award budget must be set up and entered in the General Ledger for each subactivity assigned to an award. Entering an award according to sponsor requirements can help manage a sponsored award. The Sponsored Budget Tool has been designed to help facilitate this process.

To find out how to use the Sponsored Budget Tool, click here.

There are four major steps in preparing a sponsored budget so that it can be entered in the General Ledger using the Sponsored Budget tool.

• Review the award terms and conditions to identify sponsor budget requirements.
• Receive an action memo with active chart segment values.
• Allocate awarded dollars to subactivity values.
• Assign object codes.

The sponsored budget is the budget of record for the sponsored award. Maintenance of this budget is mandatory for all grants and contracts.

A sponsored award budget must be set up and entered in the General Ledger for each subactivity assigned to an award. Entering a budget according to sponsor requirements can help ensure proper management of a sponsored award. To find out how to use the Sponsored Budget Tool, click here.

For SPH employees ONLY:
The link to the Wasabi manual is: https://sphofs.harvard.edu/wasabi/index.html