All administrators should monitor the financial activity of their award from the day it becomes active until it is terminated. AWS2 (Administrator's WorkStation 2) is Harvard's web-based tool for generating financial reports. There are three common reports that are used to monitor sponsored activity. Each can be run according to multiple parameters, to obtain information on fund balances, remaining budgets, allowable transactions, miscodings, and to obtain salary certification.
The responsibilities you have been assigned will limit the data you can access and the final results you will find in your reports. It is important to understand how your responsibilities are set up and to make sure the information you are viewing is complete. For more information on responsibilities and how they affect reporting output, refer to the reporting responsibility object code restrictions segment on ABLE or contact your local financial office.
AWS2 Reports
The Detail Listing Report
The Detail
Listing Report is run to see individual transactions that have been
recorded in the General Ledger. By looking at individual transaction lines,
an end user can determine if all charges are accurate and appropriate.
Also, miscodings (i.e. wrong activity / subactivity / object code) can
be easily identified using this report.
The Period Expenses Report
The Period Expenses Report (PER) is run to obtain a summary of your award on an object code level. The budgets are also listed on the report to make for easy comparison between budgeted and actual expenditures. This is the best way to view the fund balance, as it includes all income and adjustments that have posted to the award in a concise and easy to read manner.
The Monthly Effort Certification
The Monthly Effort Certification report is used to certify direct non-faculty salary/effort on federal projects. It is the unit administrator's responsibility to generate, distribute, track, and file the signed forms monthly. This report confirms that all salaries are reported correctly.
