Documentation is required to be maintained for purchases made from sponsored
funding sources. Required documentation for federally funded purchases can
include purchase orders, invoices, copies of competitive quotes or proposals,
justification for sole source selection, and cost/price analysis.
Most of these documentation requirements can be met by completing the Vendor
Justification Form and by retaining copies of quotes and proposals in
department files.
The Vendor Justification Form must be used for documenting all purchase orders
$5,000 and over made with federal funds. Section A and Section B of the Vendor
Justification Form cover vendor selection justification. Section C covers
cost/price analysis requirements.
