After the award and account have been set-up in the GMAS system, an Action
Memo is distributed to the PI, Department Administrator, and OSP Financial
Services. The Action Memo is the official document which activates the sponsored
account, allowing charges to post to it. The Action Memo should be compared
to local records and any discrepancies addressed immediately. The Action Memo
also triggers the department to submit a sponsored
budget to the General Ledger (GL). Specific questions about the award
should be addressed to an Assistant Director or pre-award representative,
(contact information provided on the Action Memo).
How to Read the Action Memo
Information on the Action Memo is divided into five sections:
Contact information (page one-top)
Primary chart values with descriptors (page one-middle)
Award information (page one-lower)
Remarks (page one-bottom)
Information on all subactivities under the award (page two or more)
