Harvard's Cash Management Department is responsible for establishing and managing banking relationships and for providing consultation and advice on banking services to internal customers throughout the University. Cash Management is also responsible for managing the daily cash needs of the University.
The following documents are available now for downloads by members of the Harvard Community. (You will be required to login using your Harvard ID and PIN to complete the download.)
University Bank Accounts
In accordance with the Harvard University Corporation vote on banking, only certain designated Harvard employees within the Office of Treasury Management (OTM) are authorized to approve, open, make changes to, and close all bank accounts controlled by Harvard University entities. All bank accounts controlled by Harvard University entities must be reconciled on a monthly basis in accordance with the procedures section of this policy. The following forms are available to assist you with complying with this policy:
University Bank Account Request Form
Bank Account Reconciliation Template
Bank Account Reconciliation Template Procedures
Bank Account Guidelines and Procedures
Currency Hedging Guidelines for University Operations — Guidelines on currency hedging for operations conducted in foreign countries.
Credit Card Acceptance
Credit Card Merchant Handbook - A guide to the procedures involved in departments requesting and using a merchant account that allows them to accept credit cards for payment. Also includes an agreement that departments must sign outlining the responsibilities of the department and Cash Management. The following links are additional resources
PCI Security Breach Process — Detailed instructions for merchants to follow when they suspect credit card information has been compromised.
Event Planning Tool — This tool, provided by Harvard's preferred vendor, Certain Software, allows you to plan for accepting credit cards at one-time events. To sign up or get more information, click here.
Credit Card Interchange Rates — Visa and MasterCard issue their interchange rates twice a year. Bank of America distributes these rates and highlights any changes. We will post the latest rates as they become available.