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Vendor Setup Process Changes - effective immediately top
The goal of Harvard University Central Accounts Payable is to support the University community by ensuring the use of proper business controls to efficiently process all accounts payable activity.
A recent review of our current processes for adding new vendors to our database has resulted in changes that will be implemented over the next several weeks. These changes will include requiring additional information at the time of vendor setup or maintenance and independent verification of the vendor. See below for a detailed list of the changes, and the effective dates.
Effective Monday, August 15
Harvard University Central Accounts Payable will require the following information to process a request for a new vendor setup, or for maintenance to an existing vendor. For the next six weeks, these requests can still be submitted to the Vendor Hotline at 5-2000.
- Requester's TUB/ORG Affiliation
- Requester's HUID
- Requester's NAME
- TEL # of requester's Manager/Supervisor
- NAME of requester's Manager/Supervisor
Effective Saturday, October 1
- Phone calls will no longer be accepted for vendor setup or vendor maintenance requests. All requests must be sent in writing via email, fax, or interoffice mail.
- Email: ap_vendorhotline@harvard.edu
- Fax: 617-496-3196 (to the attention of the Vendor Hotline group)
- Interoffice mail: Accounts Payable, Holyoke Center 380, Cambridge, MA
- All vendor setup and maintenance requests will require 48 hours for processing. Vendor validation will be completed prior to vendor setup, which will result in the need for additional processing time.
- Harvard University Central Accounts Payable will distribute monthly reports to each tub financial office, as designated by the financial dean and/or director. These reports will show vendor setup and maintenance activity for each tub.
About the e-News top
The Office of Human Resources publishes this monthly electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. Generally, the e-News is published on or around the 15th of each month.
It contains:
- updates on projects underway to build or improve University administrative systems;
- information about new University policies, procedures, and forms;
- reminders about upcoming deadlines and cut-over dates;
- tips and tricks for working more easily or productively.
We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.
Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu