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US Dollar Wire Transfers now go to Accounts Payable top
Effective immediately, all US dollar wire transfer requests should be delivered or mailed to Accounts Payable, 1033 Mass Ave, 2nd floor instead of the Cash Management Office in Holyoke Center. All foreign currency wires and drafts should still be sent to Cash Management.
This change is necessary due to the recent move of the Accounts Payable Office and to eliminate any timing delays in the WV approval and initiation of wire transfer processes.
An updated wire transfer authorization form for US dollar wires is now available on ABLE.
Any questions about this change can be directed to Frank Bilodeau at 5-4175 or Susanne Rossini at 6-3017.
Financial Administration Closing Early on July 13 top
Financial Administration will close for the day at 2:00pm on Thursday, July 13 for an FAD-wide meeting. The early closure will include the following areas:
- Office of Budgets, Planning and Institutional Research
- Office of the Controller -
- University Accounting Services
- University Business Systems Services
- University Financial Policy and Compliance Office
- University Financial Services
- University Procurement and Disbursement Services
- University Tax Services
- Office of Sponsored Programs
- Office of Treasury Management
- Risk Management and Audit Services
Reminders from the Disability Claims Unit top
STD Application Process for Maternity Leave
When an HR officer is notified of an employee's pregnancy, they should ask the employee to fill out and complete the STD application packet as early as possible. The employee should then leave the completed application with her HR officer, or with a trusted co-worker, to ensure that the paperwork will be delivered to DCU for processing should she go out on leave early and/or unexpectedly. One month prior to the baby's due date, the HR officer should send the paperwork to the DCU, who will hold onto the documentation and prepare the STD claim in advance. Once the employee contacts the DCU regarding the birth of her child, they can begin paying STD benefits and avoid a gap in pay to the employee.
STD Summary Worksheets and July 1 Salary Increases
With the fiscal year end approaching, it is important to note employee July 1 salary increases on STD Summary Worksheets. This information will be used to update the DCU database and ensure correct payment for the new fiscal year.
Details Available Regarding the Changes to the Workers’ Compensation Plan
A memorandum went out to the HR community last month with details about the decision to move the administration of the Workers' Compensation Plan to a Third Party Administrator (TPA) as of July 1, 2006. The document included information about the new process and time line. To request a copy of the memorandum, contact Judith Chait, Manager of the Disability Claims Unit, at judith_chait@harvard.edu.
Fiscal Year-End Closing Information from the Previous Issue top
As a reminder, the previous issue of the eNews contained a wealth of fiscal year-end closing information, including:
- Schedule for FY2006 financial closings
- Fiscal year-end reporting tips
- Summary schedule for FY06 transactions
- Whom to call list for closings
About the e-News top
The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.
It contains:
- updates on projects underway to build or improve University administrative systems;
- information about new University policies, procedures, and forms;
- reminders about upcoming deadlines and cut-over dates;
- tips and tricks for working more easily or productively.
We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.
Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvardedu