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PeopleSoft, GMAS Releases; September 14-17 Outages top
1. Peoplesoft Upgrade & Outage Details top
Due to a system upgrade (HR Release 18), the entire PeopleSoft system will be unavailable from Friday, Sept 14 at 5PM until Monday, Sept 17 at 8 AM.
As a result of this outage, please note the following:
- The outage will require early time entry of hours for the workweek ending Saturday, Sept 15th. Employees with Saturday hours will need their time entered into the system by Friday, September 14th, 5 PM.
- Absence Management will still have a 4 PM deadline for approvals on Friday, Sept 14th
- HIRES will be prevented from transmitting forms to PeopleSoft during the HR Release 18.0 weekend. The "transmit" functionality will be disabled at 5:00 pm on September 14th, in conjunction with the PeopleSoft access button. All other HIRES functionality will continue to be available during this period.
Features of this release:
- Holiday hours will no longer show in the Duration calculation when requesting an absence. The hours always processed correctly, but the duration calculation would count the hours of a scheduled holiday if you took vacation around it. This problem will be fixed in this release.
- Multiple fixes to the Absences (Historical and Planned) Report
- Fixes to the Payable Time History Report
Please contact the Help Desk, 6-2001, with any questions.
2. GMAS Upgrade & Outage Details top
The GMAS System will be upgraded and unavailable from Saturday, September 15-Sunday, September 16.
The following changes will be available in GMAS beginning Monday, September 17:
- Document Repository:
- All documents in a repository can be downloaded except for the person repository. As usual, person repository documents can be downloaded only by those who uploaded them or a central administrator
- When download is selected for a document scanned by the OSP scanner, it will be downloaded as a PDF document
- The [View] and [Create virtual document] buttons are no longer available in the document repositories
- Central administrators may delete notices with the status of [Reviewed] and [Declined]
- Standing Team team owners will no longer receive an unhandled exception error when deleting team members with assignments
- Performance on the subagreement list screen is improved for segments with many subagreements.
Transparent, a.k.a “behind the scenes”, changes:
- The 170 Systems rasterization service is no longer used by the GMAS document repositories and it has been disabled
- The scenario that caused two person records to be created for one person (HUID) has been corrected
- Structural changes made to GMAS On-line Help
- New prefix and suffix columns have been added to the internal_organizations table for Harvard’s Employer Identification Number
- The Indirect Cost Rate feed has been enhanced to automatically send two rates during year end
Please contact the Help Desk, contactgmas@harvard.edu, with any questions.
New Oracle Homepage to Debut in October top
As part of the October FINDINI release, users will log in to a new Oracle homepage. The new page was previewed in the July eNews. This change is due to an upgrade in our Oracle platform to what’s known as the “Oracle Framework”.
At the end of September, an online simulation will be available to users that will preview some of the new features. The new page provides several advantages to Oracle users:
- A cleaner look and feel
- In two clicks users will have instant access to a sub-menu item without going through the top level menu items
- You can add favorites to the home page
- Click on the Edit Favorites button. The Customize Favorites page will open
- Select the responsibility from the drop down list
- Click on the Go button. A list of selections associated with that responsibility will appear
- Check off the box next to each responsibility you wish to add. If you wish to add all of the functions, click on the Select All link.
- Click the Add button to add the favorite(s).
- Check off the favorite you wish to remove
- Click on the Remove button
- Oracle Financials will be unavailable after close of business on Friday night, October 12 until 6 a.m. on Monday, October 15. The most significant impact to users will be the new Oracle homepage (see article above) and upgrades to CREW
- In preparation for the next CREW release, CREW will be unavailable for a few days in October. There will be two different weekends that CREW will not be available:
- Saturday, October 6
- Thursday, October 11, 5 PM – start of day Tuesday, October 16
- STSRTBB109 - Student Account Balance and Attributes
- STSLLAT113 - Student Loan Authorizations / Disbursements
- STSLLPF114 - Student Loan Portfolio
- STSRSAB110 - Student Account Balance Lite
- STSRSBL111 - Subcode List
- STSRSBS112 - Subcode Select
- Ability to retrieve report output for one week after first run
- Ability to copy report request parameters (not the output) to another CREW user, allowing them to run it under their own security restrictions.
- Ability to save frequently used selection criteria/parameters for future use
- Advance scheduling of reports to run on a regular basis or at a time convenient for you (for example, overnight)
- More direct access to online help and report information
- updates on projects underway to build or improve University administrative systems;
- information about new University policies, procedures, and forms;
- reminders about upcoming deadlines and cut-over dates;
- tips and tricks for working more easily or productively.
Future Oracle Homepage
Adding Favorites from the new site takes a few simple steps:
Customize Favorites page
Watch for an announcement of the online simulation in the next few weeks.
FINDINI 3.2.3 Release in October; Oracle Financials and CREW Upgrades and Outages top
Due to a scheduled upgrade to University financial and reporting systems, users should expect the following systems outages during the month of October 2007:
In addition to some technical infrastructure upgrades for the reporting environment, the following will also be deployed in the CREW release:
1. Student Administrator Reports are Now Available in CREW
As of Tuesday October 16, reports formerly located in the University Financial Services (UFS) Student Administrator’s portal will migrate to CREW. The reports listed below include 3 existing portal reports and 3 new reports that were developed in response to user feedback
Existing:
2. New Flag Highlights New or Edited Report
When a CREW report is new or has been changed, you will now see a flag next to it on the CREW New Request page. If you click on the flag, the report catalog page will display with the information about what is new or changed in the report.
New CREW Flag
Additional Information about CREW, including an online tutorial can be found at ABLE's CREW site. As always, any questions concerning CREW should be addressed to the Help Desk (6-2001).
About the e-News top
The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.
It contains:
We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.
Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu.
For information about subscribing or unsubscribing to the eNews notifications, visit our who gets the eNews page.