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Change in Duration for Oracle and GMAS Application Session Time Out top
30 Minute Session Time Out to be Implemented in Oracle Applications and GMAS on February 19On Tuesday, February 19, users will notice that the session time out for Oracle Financials and GMAS will now be 30 minutes. This means that after 30 minutes of inactivity you will be required to log back into the application. The user experience will vary somewhat in each application and details will be further communicated to the respective user communities.
Alignment with Other Enterprise Applications and PoliciesThis change brings Oracle and GMAS in line with the majority of the other enterprise administrative applications. We have made this change for two reasons:
- To be in compliance with University Enterprise Security best practices recommendations and industry standards. We encourage users to visit http://www.security.harvard.edu/ to learn more about Harvard security guidance and policies.
- To allow us to make progress in resolving the performance issues you have been experiencing when using the Oracle financial systems*. As you may be aware, we have been forced to bring the Oracle systems down several times in the past few months. We are working with Oracle aggressively to resolve this problem and the next recommended step is to reduce the session time out.
We will keep you posted on our progress in resolving the Oracle performance issue. You can help us by reporting slowness (or any other issues) in the application to the Help Desk at 6-2001 or email dls.harvard.edu. This may give us the early warning signs needed to further triage this issue and get it resolved.
More Information to FollowAs we get closer to February 19, we will send out a reminder and additional detailed communications will be going to specific user communities.
Diane Baldwin on behalf of FAD Systems Solutions Group (6-3335)
*Oracle Financial Systems include:
Web Voucher/Web Reimbursement/HCOM
IProcurement
Electronic Shop and Pay (ESP)
PCard
General Ledger, ADI and Web ADI
Budget Tool
Accounts Receivable
Accounts Payable
Chart-Security Maintenance Application (CSMA)
Capital Project Services (CAPS)
Cash Management (CMRA)
Oracle FINDINI 3.2.4 Enhancements top
Here is a summary of enhancements found in the FINDINI 3.2.4 Release, put into production February 4-5:
- Enhancements for Central Accounts Payable: The release contains enhancements to improve functionality for the Central Accounts Payable office. These enhancements will provide additional tools and reports for Central Accounts Payable processing.
- Enhancements to the Harvard Crimson Online Marketplace (HCOM): HCOM is a pilot release of an iProcurement system. The FINDINI release provides some additional functionality for users including:
- New field added in HCOM to accommodate School of Engineering and Applied Sciences (SEAS) asset tag numbers
- Closing old purchase orders with no activity for the past six months
- Improvements to the "receiving view" screen to filter out non-HCOM transactions
More information about HCOM will be featured in an upcoming issue of e-News.
- Enhancement to Web Voucher: Web Voucher will now display a message to the user if an approver has input a vacation message into the system.
- Enhancement to PCard: A logout button has been added to the PCard Reviewer Screen; see the January e-News for more information.
If you have any questions about any of these enhancements, please contact the UIS Helpdesk at 496-2001 or email dls.harvard.edu.
January Enhancements to the Sponsored CREW Monthly Salary Cert. Report top
Two enhancements for Monthly Salary Certification report were released on January 18, 2008:
- The Control Report now has a report Total which sums all the amounts displayed in the Salary column.
- The Control Report has been enhanced to help identify salary transactions that have no associated Employee ID. The Certification Form shows the salary by employee, therefore if transactions exist without an Employee ID, that salary will not be included on the Certification Form. The Control Report now includes all salary, regardless of whether it has an Employee ID. If the total on the Certification Form does not match the total on the Control report, this gives you an indication that there may be transactions missing an Employee ID. You can then run a Detail Listing to see which transactions have this problem.
HRMS Updates: Enhancements to CREW HRMS Reports top
CREW RPT 4.2 Release Notes
CREW RPT 4.2 will be deployed into production on 2/15/2008.
| Reports | ||
| Description | Modifications | |
| 1 | HRCMPDP011 – Departmental-Summary and Detail of FTE and Head Counts | The logic behind the checkboxes on the parameter page for this CREW report has changed. There are four checkboxes available that allow users to define the report: Exclude Non-paid Employees The new logic for these checkboxes will function as follows: If none of the checkboxes are selected, the report displays all jobs for active employees (empl_status = A, L, P, S) as of the "As of Date" entered. By selecting any of the “Exclude” checkboxes, the report will eliminate the specified criteria, otherwise all values are returned. For example: If you √ the “Exclude Non-paid Employees” and “Exclude Leave of Absence (LOA)” checkboxes, the report will not include anyone that has an NPD paygroup and will not include anyone that is on a leave of absence. |
| 2 | HRDIRDP006 – Departmental–Directory: Office Addresses | The logic behind the checkbox on the parameter page for this CREW report has changed. The parameter changed from “Include” to “Exclude” Less than Half Time (LHT): Exclude Less than Half Time (LHT) The new logic for this checkbox will function as follows: If you √ the “Exclude Less than Half Time (LHT)” checkbox, the report will eliminate Less than Half Time employees. The report catalog (metadata) has been updated to reflect the address detail that appears on the report. |
| 3 | HRFINDP105 – Financial FTEs -Detail and Summary | The logic behind the checkbox on the parameter page for this CREW report has changed. The parameter changed from “Include” to “Exclude” Less than Half Time (LHT): Exclude Less than Half Time (LHT) The new logic for this checkbox will function as follows: If you √ the “Exclude Less than Half Time (LHT)” checkbox, the report will eliminate Less than Half Time employees. |
| 4 | HRJOBDP007 – Departmental-Job Profile (Post 10/01/2002 Data) | The logic behind the checkboxes on the parameter page for this CREW report has changed. There are five checkboxes available that allow users to define the report: Exclude Non-paid Employees The new logic for these checkboxes will function as follows: If none of the checkboxes are selected, the report displays all jobs for active employees (empl_status = A, L, P, S) as of the "As of Date" entered. By selecting any of the “Exclude” checkboxes, the report will eliminate the specified criteria, otherwise all values are returned For example: If you √ the “Exclude Non-paid Employees” and “Exclude Leave of Absence (LOA)” checkboxes, the report will not include anyone that has an NPD paygroup and will not include anyone that is on a leave of absence. Primary Jobs Only By selecting Primary Jobs Only the report includes only primary jobs, otherwise all jobs are returned. |
| 5 | HRJOBEE003 – Individual-Job Profile (All Jobs Report) |
Modification to report: Added Empl Status (Active/Inactive) Flag to the “All Jobs Report”. |
If you have any questions or concerns, please contact the UIS Helpdesk at 496-2001 or dls.harvard.edu.
Thank you, The Human Resources (IMS) Reporting team and the Harvard Data Warehouse.
GMAS Release 1_16 February 15 top
Release 1_16 is delayed. The release is now planned for weekend of February 15th. GMAS will be unavailable starting at 5:00PM on Friday, February 15th, until 8:00AM, Sunday, February 17th. If you have any questions please contact the GMAS Help Desk at 6-0800, or email contactgmas@harvard.edu.
Important Note for GE PCard and Corporate Card Holders: Foreign Exchange Class Action Settlement top
Many GE PCard and Corporate Card holders have received notification of a foreign exchange class action settlement that focuses on credit and debit cards used outside of the US over the past decade. The settlement derives from a class action suit involving Visa, Diners Club, MasterCard, and several major banks. GE’s PCard and corporate card businesses are NOT parties to the litigation.
Harvard is evaluating the settlement and may file for a refund. Individual PCard and corporate card holders should NOT file on behalf of their specific Harvard-issued card accounts at this time. If you have further questions about this issue, please contact the Procurement Office, at procurement@harvard.edu.
About the e-News top
The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.
It contains:
- updates on projects underway to build or improve University administrative systems;
- information about new University policies, procedures, and forms;
- reminders about upcoming deadlines and cut-over dates;
- tips and tricks for working more easily or productively.
We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.
Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu.
For information about subscribing or unsubscribing to the eNews notifications, visit our who gets the eNews page.