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Oracle Financials and CREW Outages-FINDINI 3.2.6 Release top
The University's financial systems will be unavailable from 6:00pm on Friday, October 10th until 6:00am on Tuesday, October 14th to accommodate a scheduled release.
PeopleSoft users please note: the PeopleSoft system will not be able to perform costing validation against the GL Validator due to the Oracle Financials system outage.
The Oracle Financial Applications are:
Web Voucher/Web Reimbursement/HCOM
IProcurement
Electronic Shop and Pay (ESP)
PCard
General Ledger, ADI and Web ADI
Budget Tool
Accounts Receivable
Accounts Payable
Chart-Security Maintenance Application (CSMA)
Chart of Accounts Validator
Capital Project Services (CAPS)
Cash Management (CMRA)
Here is the outage information for October 10 - 12, 2008 for the CREW Reporting Application and Ad Hoc environments during the installation of the scheduled CREW APP 1.5.3 & CREW FIN 3.2.6 releases:
- All CREW reporting will be unavailable from 5pm, Friday, October 10 until 6am, Monday, October 13 including: Financials, Grants Management, Student Data Warehouse, CAPS and Human Resources
- DWCENPRD ad hoc & exporting databases will have the same outage as CREW Reporting above
- HDWUTS ad hoc database will be unavailable from 8 pm, Thursday, October 9th until 6am Monday, October 13
- DWHRPRD, IMSUTS & DWHRHST ad hoc & exporting will be AVAILABLE as usual during the weekend
- The CREW nightly data load for Friday, October 10 is cancelled. A special load of financials data will run on Saturday night, October 10/11. The HR data load will run on Sunday night as usual.
CREW Financial Reports Enhancements top
| FINDINI 3.2.6 CREW Financial Reports | ||
| Description | Modifications | |
| 1 | ARACTSM136 Account Status Summary report |
Sorting and Miscellaneous Formatting Fixes: Redesign the format of the report to allow for various sorting options. |
| 2 | GLSCNAF189 SCNA by Fund Type report |
Totals Page Fix and Miscellaneous Formatting Adjustments: Fix the totals page Unrestricted Designated Total Expenses Amount when page break option is used. |
| 3 | GLSCNAC188 SCNA Comparative report |
CSV Display of Object Parent Levels: Display object parent level segment totals and descriptions where missing. |
If you have any questions or concerns, please contact the UIS Helpdesk at 496-2001 or uis_helpdesk@harvard.edu.
CREW Sponsored Reports Enhancements top
Two Grants Management enhancements were released on September 19th, 2008:- In the Monthly Salary Cert report, The HUID has been removed from the certification form to comply with the Harvard Security Policy 2.11
- In the Requests Report, a new 'Version No.' column has been added to display the version number of Initial and Competing Renewal requests that may be revised and resubmitted.
If you have any questions or concerns, please contact the UIS Helpdesk at 496-2001 or uis_helpdesk@harvard.edu.
Human Resources Data Warehouse and Reporting News: HRMS Updates: Enhancements to CREW HRMS Reports top
CREW HR 4.10 Release Notes
CREW HR Release 4.10 will be deployed into production on 10/17/2008.
| Reports | ||
| Description | Modifications | |
| 1 | HRJOBEE003 - Individual-Job Profile (Current, All Jobs, Pre 10/01/2002) |
The report catalog for each report has been updated to provide more information to end-users. No changes were made to the functionality of the reports. |
| 2 | HRJOBDP007 - Departmental-Job Profile (Post 10/01/2002 Data) |
|
| 3 | PYERNEE002 - Add new parameter to report |
This report was modified by adding a new parameter to allow end users the ability to lookup one or more individuals at one time. |
If you have any questions or concerns, please contact the UIS Helpdesk at 496-2001 or uis_helpdesk@harvard.edu.
Thank you,
The Harvard Data Warehouse and CREW Human Resources (Information Management Services) Reporting teams.
Certain Cash Management Functions Transferred to University Financial Services top
As you are aware wire transfer, stop payments, the escheat process, and check void functions have moved from Cash Management to University Financial Services AP Operations. These activities closely align with, and are integral to, other functions currently performed either within UFS or the broader Office of the Controller (OC). Frank Bilodeau and Joe Mendes, who execute these activities, have transitioned to UFS at 1033 Mass Ave.
We have updated the related forms of these functions and processes on ABLE: http://able.harvard.edu/documents/search.do
Related forms:
If you have any questions regarding the new forms, please contact Frank Bilodeau (496-4175) or Joe Mendes (496-4327).
Tip: Working with Oracle Financials and Pop-Up Blockers top
The Problem: Your computer appears to be stuck after clicking on your responsibility.
The Cause: A pop-up blocker may be causing the problem. Oracle General Ledger, Accounts Receivable, CSMA and Budget Tool all require the Oracle J-initiator to launch when a user clicks on a responsibility. The Oracle J-Initiator is a pop-up and many Internet Explorer toolbars disable pop-ups.
The Solution: Hold down the “Ctrl” key on your keyboard when clicking on your responsibility. Holding down the Control key disables pop-up blockers.
LimoLiner: Another Option for Travel Between Boston/Framingham and New York top
There is now another, low cost option for traveling between Boston/Framingham and New York City…it's LimoLiner.
LimoLiner is a custom built luxury motor coach with daily scheduled round-trip service. LimoLiner features an on-board attendant who caters to the passengers, serving light meals, beverages and snacks.
LimoLiner is equipped with 28 leather reclining armchairs, WIFI, Satellite TV & radio, strong cell phone signal, and numerous video monitors.
Through a special deal with LimoLiner, Harvard faculty, employees and their families can save 10% off the regular LimoLiner fare.
To reserve seats, go to www.LimoLiner.com and enter Harvard's Corporate Account Code C1053 in the Promo Code Box to get the Harvard Corporate rate.
Upcoming Releases top
e-News is pleased to present a new feature, "Upcoming Releases". Each month we will be adding to this article news of impending releases of Harvard's University financial, HR, and reporting systems.
FY2009 FINDINI Release Schedule
A significant upgrade to the financial applications, known as a "FINDINI release", is done every two to four months. Each upgrade introduces needed bug fixes, enhancements, and technical upgrades into Harvard's financial systems. Generally, releases are performed on weekends to assure maximum availability during the business week. Most outages occur from 5 pm Friday evening-6 am Monday morning.
Here is the FINDINI Release Schedule for the remainder of FY2009:
| Release Number | Dates | Notes |
3.2.6T |
5:00 pm Thursday, December 11- |
Please note full-day outage on Friday, December 12 |
3.2.7 |
5:00 pm Friday, March 27- |
|
3.2.8 |
5:00 pm Friday, June 19- |
The Oracle Financial Applications are:
Web Voucher/Web Reimbursement/HCOM
IProcurement
Electronic Shop and Pay (ESP)
PCard
General Ledger, ADI and Web ADI
Budget Tool
Accounts Receivable
Accounts Payable
Chart-Security Maintenance Application (CSMA)
Capital Project Services (CAPS)
Cash Management (CMRA)
Please take the e-News Survey! top
Since April 2000 the Center for Workplace Development has published over 600 articles in the Administrative e-News. The e-News is a monthly electronic newsletter for users of University financial, HR, and reporting systems, policies, and procedures.
The last eight years has brought tremendous changes in the Administrative Services, Financial Administration and Human Resources departments, as well as a dramatic growth in the systems, policies and procedures supported by these offices on behalf of the University. In addition, new and improved technologies have been introduced in this same period and provide an opportunity to deliver news items from these units in a more dynamic and interactive way.
An e-News Task Force has been formed to evaluate how e-News is currently used and to make recommendations to improve the content and delivery of this monthly newsletter to the University community.
A short survey has been created to help us identify the utility of e-News and to improve its content to better fit your needs. We value your input, as well as your privacy, and your responses will remain anonymous unless you choose to provide contact information.
To encourage participation in the survey, the Task Force is offering everyone who completes it the chance to win one of four raffle prizes. Prizes include iPod shuffles and Harvard umbrella/portfolio sets.
The survey will remain open until November 1, 2008. Please send any questions to the e-News mailbox.
Please help us improve e-News and participate in the survey!
Thank you,
The e-News Task Force
Patty Hatch, Center for Workplace Development/FAD Systems Solutions
Karen O’Rourke, University Accounting Services, Office of the Controller
Bill Duffy, University Financial Services, Office of the Controller
Veronica Surrette, FAD Systems Solutions
Charles Sumner, Center for Workplace Development
About the e-News top
The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.
It contains:
- updates on projects underway to build or improve University administrative systems;
- information about new University policies, procedures, and forms;
- reminders about upcoming deadlines and cut-over dates;
- tips and tricks for working more easily or productively.
We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.
Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu.
For information about subscribing or unsubscribing to the eNews notifications, visit our who gets the eNews page.