A Fresh New Look for e-News!

Welcome to the newly-revamped e-News! Based on feedback received in last year's e-News survey, e-News now has an updated look and feel and provides some additonal functionality for our users:

• Print a single article by clicking on the Print link found at the bottom of each article
• Print the entire issue by selecting the "Print all articles" link to the left
• Email an article by clicking on the Email link

Please send any comments to the e-News mailbox at admin_systems_enews@harvard.edu.

HUBS System is Live!

As of Friday, November 13, most of the Wave 2 Tubs went live with both reporting and budgeting use of HUBS. Information about Tub-specific use and trainings will be distributed to users at each tub by their Local Implementation Managers.

Users should make sure to check out the monthly HUBS newsletter which highlights system features, how-to's, and tips and tricks. The monthly newsletter can be found on the homepage of the HUBS project iSite.

Also, don't miss the HUBS resources on Eureka. New resources include the HUBS Reporting Quick Reference Guide and information about using SmartView Analytics. Other resources include work instructions about individual reports, webforms, and business rules, as well as online courses about reporting and data entry use of the system.

Sponsored System Updates

GMAS Users Listserv

The FAD Systems Solutions Sponsored Team is pleased to announce a new GMAS Users Listserv that will keep you informed of trainings, news, and tips for using GMAS to its fullest. To sign up, please visit http://calists.harvard.edu/mailman/listinfo/gmas_users.

Recent Releases

On November 1, HIRBERT and HETHR were updated with a few enhancements. See the Release Notes for details.

Future Releases

The next GMAS Release is scheduled for December 19th and will include the following enchancements:

• The new Letter of Credit Module (LOC) with new features to enhance and streamline Harvard's federal expenditure reconciliation process
• New versions of 7 Grants.gov forms commonly used for S2S submissions. The new versions reflect changes resulting OMB reviews and FFATA reporting requirements. There are approximately 15 new or changed data elements across the new versions, and NIH plans to use these forms for the February, 2010, deadlines.

Questions?

For help using GMAS contact the help desk at contactgmas@harvard.edu.

CREW Updates November 2009: CAPS, Financial, Human Resources, Sponsored and Student Release Items

Category	Module	Report, View or Object	Description	Release	Actual or *Target Release Date
Financial	Data Model	DWGL: General Ledger	The nightly load process for GL JE Lines has increased from 30 to 90 minutes. This is caused by searching for deleted lines through the entire table's history. Modify the search to the last 90 days of history.	CREW FIN 3.2.10	10/28/2009
Human Resources	Report	HRJOBEE003 Individual Job Profile – All Jobs Report	Remove costing from “All Jobs” report only.	5.10	10/16/2009
Human Resources	Report	HRRESOP063 Harvard Community Resource	Changes to functionality to existing reports.  Create 4 new reports to enable Communications to generate data for mail, email and bulk drop of the Resource.	5.10	10/16/2009
Human Resources	Report	HRJOBEE058 Individual - University Job Profile	Changes to format on HR FTE and Standard Hours.	5.10	10/16/2009
Human Resources	Report	HREDUOP054 Education Data Alumni Records	Decommission report from CREW.	5.10	10/16/2009
Human Resources	Report	HREDUOP059 Alumni Records - Annual Voting Report	Decommission report from CREW.	5.10	10/16/2009
Human Resources	Report	HREMREE036 Individual Emergency Contacts	Updates to report catalog.	5.10	10/16/2009
Human Resources	Report	HRTRNDP220 Training Administration Profile	Bug (primary jobs limit) fixed with stabilization for REL 24.0.	Rel 24.0	10/16/2009
Human Resources	Report	BNHISEE070	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	BNHNWDP017	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	BNHNWEE016	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	HRCMPDP011	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	HRDEPDP009	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	HRDEPDP010	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	HRGAZOP060	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	HRJOBDA024	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	HRJOBDA062	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	HRMAGOP061	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	PYERNDP015	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	PYERNDP027	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	PYERNEE002	Enable H_Account**	5.11	*11/20/2009
Human Resources	Report	HRCMPEE019 Individual - Compensation Rate Change	Report Catalog updates	5.11	*11/20/2009
Human Resources	Report	HRJOBEE058 Individual - University Job Profile	Report Catalog updates	5.11	*11/20/2009
Sponsored	Report	GMINPOL092: Interest Policy GMPRJCT084: Segments GMRCVBL094: Accounts Receivable GMRPPTS099: Scheduled Reports GMSBAGT087: Subagreements GMUNREC090: Unreconciled Accounts	Sponsored reports using "My Portfolio" parameter requires update to pull db_logon instead of H_account.	CREW FIN 3.2.9	11/6/2009
Sponsored	Report	GMMSALC080: Monthly Salary Certification	Currently the report limits activity range to 200000 - 408399 and a user recently used activity above 408399. Activity range needs to open up to limit on 200000-499999.	5.11	11/5/2009
Student	Report	STADUPD228: Address Update and Change	STADUPD228: update query to point to OSTU_BILLING_ADDRESS_CURR_V instead of pointing to the OSTU_ADDRESS_CURR_V.	5.11	*11/20/2009

**Enable H Account (Supports the Hyperion Ad Hoc Enablement Project)

Human Resources Reporting News

TRAINING ADMINISTRATION PROFILE:
HRTRNDP220 [Departmental-Training Administration Profile] is the CREW report that you can run to display Training Administration information for employees who have training data in PeopleSoft's Enterprise Learning module. The report will display primary job information for active and terminated employees (including retirees). If an employee does not have training data, they will not appear on the report.

If you have any questions or concerns, please contact the UIS Helpdesk at 496-2001 or uishelpdesk@harvard.edu.

Thank you,
The HHR, Information Systems and Analytics Reporting team.

Beware: Printer and Copier Toner Scam Alert

Multiple Harvard departments have reported an increase in telephone scams specifically targeted at printer and copier toner. No legitimate Harvard vendors will ever initiate telephone contact with you to ask about your office printer or copier and you should not provide this information over the phone. Other typical warning signs include an overly friendly sales person, a company name that sounds similar but not quite the same as legitimate vendor on campus, one-time offers to "try before you buy", repeated requests to speak to "the person who buys toner", or a reluctance to provide you with a call back number or contact information.

These companies misrepresent their pricing, ship inferior product, and then legally charge you exorbitant restocking fees. Some Harvard departments have been stuck with charges in excess of $4000.

Toner is a costly item, but virtually every copier on campus has toner included at no additional charge in the service agreement. For printers, Procurement has worked extensively with OfficeMax, HP, and Roxbury Technology, a legitimate third party manufacturer, to provide appropriate choices at competitive prices. If you have questions, please contact Procurement at 5-4441.

Upcoming Releases

FY2010 FINDINI Release Schedule

A software release to the Oracle Financial Applications, known as a "FINDINI release", is done every two to four months. Each upgrade introduces needed bug fixes, enhancements, and technical upgrades into Harvard's financial systems. Generally, releases are performed on weekends to assure maximum availability during the business week. Most outages occur from 6 pm Friday evening-6 am Monday morning.

The next FINDINI release, 3.2.10, is scheduled for March 2010. Please see future issues of e-News for more information.

The Oracle Financial Applications are:

CREW FIN Releases

The next CREW FIN release, 3.2.10, is scheduled for March 2010.

HR and CREW HR Release 25

The next PeopleSoft and CREW HR release is scheduled for the weekend of December 4-6, 2009. Complete outage details will be found in the next issue of e-News.

CREW Reports

In addition to the CREW Financial and CREW HR releases which correspond with the FINDINI and HR releases listed above, changes and enhancements to new and existing CREW reports are also released monthly.

• The CREW RPT 5.11 report release is scheduled for November 20. See article 2 for details concerning report and data model enhancements.

GMAS Releases

• Please see article 3 for information about the recent HIRBIRT and HETHR releases, and the future GMAS release.

About the e-News

The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.

It contains:

• updates on projects underway to build or improve University administrative systems;
• information about new University policies, procedures, and forms;
• reminders about upcoming deadlines and cut-over dates;
• tips and tricks for working more easily or productively.

We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.

Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu.

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