FINDINI 3.2.10 Release: Oracle Financials System Availability and Release Details

This weekend the Oracle Financials applications will be upgraded. Here are the anticipated system outage dates and times and details on some of the enhancements:

Oracle Financials Outage

Due to FINDINI Release 3.2.10, Oracle Financials will be unavailable starting on Friday, March 19th at 6:00pm until Monday, March 22 at 6:00am.

Vendor Request Form Enhancements

The following enhancements will be made available within the 'Vendor Request' responsibility as of March 22, 2010:

SSN/TIN Search when Requesting a New Vendor Site

When requesting a New Vendor Site, the Vendor Request Form will now allow you to search by the last four digits of an SSN/TIN. This search will help ensure you are selecting the correct vendor for which to add the additional site. You may also search by BOTH the last four digits and Vendor Name to reduce your results, as querying by just SSN/TIN will return ALL vendors with the same last four digits. In the event that an SSN/TIN does exist with the information provided, the system will show the matching vendor(s), but only display the last four digits of the SSN/TIN for security purposes.

Vendor Search

This enhancement should further assist requestors in searching for pre-existing vendors.

Tax Reporting Site

Additional functionality has been added to allow a Requestor to designate a New Site as the new Tax Reporting site. Within the New Site Request form, a 'Make this the Tax Reporting Site' check box has been added. The box should be checked if the new site is indeed the new tax reporting site for the vendor. Once approved by Accounts Payable, the system will remove any previous tax designation from the database and default the new requested site as the new tax reporting site.

Tax Site

1042s Foreign Individual Documentation Submission

The UFS Customer Service Fax number has been added to the form submission message that appears when requesting a new 'Individual - Non US Citizen'.

1042S

HUID Search Functionality for New Harvard Employee Vendor Requests

A new Vendor Request for a Harvard Employee will now require that a requestor use the search functionality to obtain the valid HUID from the database. Type in the HUID and click the search icon - a new window will open. In the 'Select' column, check off the employee and click the 'Select' button in the bottom right corner of the form to return to your request. This will ensure that the proper HUID is associated to the correct employee.

huid

PCARD Enhancements

Business Purpose required on ALL PCard transactions

PCard Policy now requires that a Business Purpose be stated for each individual transaction. To comply with this policy, the system will now display an error message if a Reviewer is within a transaction and trying to 'save' without a Business Purpose OR if a Reviewer is marking multiple transactions as reviewed from the Review page and trying to 'save' (again, without a Business Purpose for each transaction). The error messages appear as follows:

Editing within a transaction / Saving without a Business Purpose

pcard

In Review Screen / Marking Selected Lines as Reviewed

pcard2

Review Screen - Addition of Reviewer Name

A 'Reviewed By' column has been added to the PCard Review screen within the 'HRVD^PCard^Reviewer' responsibility. After making your edits to a transaction and adding the Business Purpose, click on 'Mark as Reviewed, Save and Return to List'. The system will populate the new 'Reviewed By' column with the last reviewer.

pcard3

If you have any questions about the new functionality, please contact the UIS Help Desk at (617) 496-2001 or via email.

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