Upcoming PeopleSoft and CREW HR Reporting Outages

PeopleSoft and CREW HR Reporting will be unavailable on the following weekend in September:

HR Release

Due to HR Release 27.0, PeopleSoft and new hire ASPIRE transmissions to PeopleSoft will be unavailable starting on Friday, September 10th at 5:00pm until Monday, September 13th at 8:00am.

CREW Human Resource Reporting Application Release

The CREW Human Resource Reporting Application, as well as ad hoc reporting and exporting from DWHRPRD, IMSUTS & DWHRHST, will be unavailable at 8:00pm on Friday, September 10th through approximately 1:00pm on Monday, September 13th in order to install the CREW HR 27.0 software release which corresponds to the PeopleSoft HR 27.0 release. Due to these installations, the nightly HR data load from PeopleSoft into the Data Warehouse is cancelled for Friday, September 10th.

HUCTW Floating Holiday Award and Retro Pay Quick Reference

For FY 2011, the HUCTW contract called for the award of 1 extra Personal Day for employees covered by the contract (see sample calculation below) that can be used as time off with pay if used prior to June 30th, 2011. This floating holiday will be awarded and credited to an employee's floating holiday balance on Monday, August 16th.

Employees covered by the HUCTW contract were also awarded a flat increase amount to wages for FY 2011 that was processed retroactively for the pay period of 7/1/2010 - 7/10/2010. The retroactive pay will be netted into paychecks dated 8/13/2010.

Floating Holiday Award

Calculation

The amount of floating holiday is based on the following calculation:

Example: John Harvard is scheduled to work 35 hours per week. His floating holiday award is 7 hours based on the calculation below:

Viewing the Floating Holiday Balance

There are two locations in PeopleSoft where the floating holiday balance can be viewed:

• Viewing the floating holiday balance in the timesheet:
• Scroll to the bottom of the timesheet and click on the "Balances - click to view" link:






• Viewing the floating holiday balance in Absence Management:
• Navigate to the absence balances page:

Note: If there was a floating holiday balance prior to August 16th, the award will be added to the current balance.

Taking Your Floating Holiday

The floating holiday must be taken prior to June 30, 2011. When requesting the time off, report it as FHT - Floating Holiday Taken

Viewing Retroactive Pay

To view retroactive pay for the 7/1/2010 - 07/10/2010 pay period that was paid in your check dated 08/13/2010, navigate in PeopleSoft to the following page: Self Service > Payroll and Compensation > View Paycheck

The reversal of the pay will be broken out in the paycheck by earnings code and the corrected pay will be added into the bi-weekly earnings:

To view the breakdown by day for the hours associated with the adjustment, click the Payable Time Detail link:

Upcoming Releases

FY2010 FINDINI Release Schedule

A software release to the Oracle Financial Applications, known as a "FINDINI release", is done every two to four months. Each upgrade introduces needed bug fixes, enhancements, and technical upgrades into Harvard's financial systems. Generally, releases are performed on weekends to assure maximum availability during the business week. Most outages occur from 6 pm Friday evening-6 am Monday morning.

The next FINDINI release, 3.2.12, is scheduled for the weekend of October 23-24, 2010. Further details will be available in an upcoming e-News.

The Oracle Financial Applications are:

CREW FIN Releases

The Common Reporting Environment for the Warehouse (CREW) is a reporting system that draws data from a variety of sources which are updated on a nightly basis. Users can submit report requests for immediate processing or schedule reports to automatically run on a recurring basis. Types of CREW reports include financial, budget, receivables, HR management, benefits, costing, payroll, pension, security, grants management, and sponsored reports.

The next CREW FIN release, 3.2.12, is scheduled for October 22-25, 2010. Details will be available in an upcoming e-News.

HR (PeopleSoft) and CREW HR Release 27

The next PeopleSoft Release (HR 27) is scheduled for September 10-13, 2010.. Please see article 1 for outage details, and read next month's e-News for release details..

The CREW HR 27.0 Release is scheduled for September 10-13, 2010.

CREW Reports

In addition to the CREW Financial and CREW HR releases which correspond with the FINDINI and HR releases listed above, changes and enhancements to new and existing CREW reports are also released the 3rd weekend of each month.

Release Number	Dates	Notes
6.8	8/20/10	Current
6.9	9/17/10
6.10	10/15/10
6.11	11/19/10
6.12	12/17/10

Sponsored Systems Releases

The next GMAS release is targeted for September 25, 2010. Stayed tuned for details. As usual, please see the Release Notes for details about releases to date.
The next HIRBERT release is targeted for Fall 2010. Stayed tuned for details. As usual, please see the Release Notes for details about releases to date.

HUBS Releases

The Harvard University Budgeting Sytems (HUBS) is a set of web-based Oracle Hyperion Planning applications used for budget data entry, estimates, annotations, reporting, and submission associated with the annual budget and planning cycles.

HUBS Release 1.0.9 is scheduled for November 2010.

About the e-News

The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.

It contains:

• updates on projects underway to build or improve University administrative systems;
• information about new University policies, procedures, and forms;
• reminders about upcoming deadlines and cut-over dates;
• tips and tricks for working more easily or productively.

We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.

Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu.

For information about subscribing or unsubscribing to the eNews notifications, visit our who gets the eNews page.