PeopleSoft Release 28
Due to HR Release 28.0, PeopleSoft and ASPIRE transmissions to PeopleSoft will be unavailable starting on Friday, December 3rd at 5:00pm until Monday, December 6th at 8:00am.
The following enhancements will be available in PeopleSoft as of Monday, December 6th:
Payroll Updates:
Direct Deposit Change Email Notification
An email notification will now be sent to users when their direct Deposit account number is modified in PeopleSoft.
The email verbiage is as follows:
Masking Direct Deposit Account Numbers
Navigation: Payroll for North America>Employee Pay Data USA>Request Direct Deposit
Users with View Only access of the Direct Deposit page in PeopleSoft will now see account numbers masked up until the last 4 digits. This will not affect employees' views of their own account numbers on Employee Self Service.
New Other Quick Hire Form is Now Available
Starting on Monday, December 6th, a new quick hire form will be available to hire, rehire, or add a concurrent job for employees who cannot be hired through the Student, Temp, LHT, and Monthly quick hire forms. This new quick hire form can also be used to process non-paid employees. Employee classes that can be hired through the Other Quick Hire form include:
- A: Administrative / Professionals (e.g., exempt, non-exempt [non-bargaining])
- Excludes the LHT job codes
- S: Support Staff (e.g., non-exempt [HUCTW union])
- Excludes the LHT job codes
- L: Part-time Services & Trades (e.g., part-time museum guards)
- U: Services and Trades (e.g., museum guards, engineers [Loc 887])
- E: Interns (e.g., Intern)
Since this form can process more than one employee class, it contains more fields than the other quick hire forms (e.g., Salary Administration Plan). Because of these additional fields, there are more validations and you may receive an error even if all the required boxes are checked. When this happens, review the error message and complete the missing value.
To begin using this form, please contact your Authorized Requestor and ask for one of the following roles:
- PS^HR^ALL^QOPR^QH Other Prep (Other QH Preparer)
- PS^HR^ALL^QOSU^QH Other Subm (Other QH Submitter)
Going forward, tubs and departments should be using the Other Quick Hire form in place of the filling out the Consolidated Form (Add/Hire/Rehire form) which must be printed and sent to Central Payroll for processing.
For complete details on using the Other Quick Hire Form, please visit Eureka.
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CREW HR Release 28
The CREW HR 28.0 Release is scheduled for December 3-6, 2010.
The CREW Human Resource Reporting Application, as well as ad hoc reporting and exporting from DWHRPRD, IMSUTS & DWHRHST will be unavailable beginning at 8:00pm on Friday, December 3rd (our usual down time in the evening) through approximately 2:30pm on Monday, December 6th in order to install the CREW HR 28.0 software release which corresponds to the PeopleSoft HR 28.0 release. The nightly HR data load from PeopleSoft into the Data Warehouse will be cancelled for Friday, December 3rd.
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HCOM Update: HCOMDINI 1.0.1 Release
As the Harvard Crimson Online Marketplace (HCOM) is being rolled out to school/units over the next year, a set of enhancements and bug fixes have been prioritized by local managers for the product and a special "HCOMDINI 1.0.1 Release" has been scheduled for this month. Enhancements included the HCOMDINI 1.0.1 release will be available to end users on Monday, December 13th. Please note HCOM will be unavailable from 8:00 PM on Friday, December 10th to 6:00 AM Monday, December 13th. The following enhancements will be added as part of this release:
| Enhancement | Description |
| Shopper notifications by email | Shoppers will now be able to specify within their user profile whether or not they will receive email notifications from the HCOM system. Previously, notification only emails were automatically filtered out by the system. |
| Additional fields and search criteria added to the PO Line and Distribution detail report | The information displayed on the PO Lines and Distribution Detail report has been expanded to include the requisition description, line level notes, distribution level notes and asset tag fields. Users are also now able to restrict search results to specific chart of account segments (tub, org, object, fund, activity, sub-activity, and root). |
| New Receiving Details report | The new Receiving Details report provides users a method to report on the information captured during the receiving process within HCOM (e.g., quantity received, receiving notes). |
| Removal of the delegation button from the requisition approval notification screen | The delegation button has been removed from the requisition approval notification screen. |
| Updated debarment certification section text | The text for the second of the two options available on the debarment certificate form has been updated to allow shoppers to indicate they either have a current debarment certification form or will obtain one before order placement. |
| PO Line number reference added to the receiving screen | The receiving screen has been updated to display the purchase order line number corresponding to the individual receipt line to aid in the invoice matching process. |
| Expanded Search Capabilities | HCOM search functionality has been configured to expand the transactions returned in search results. Issues addressed include: - HCOM will now allow co-workers not in the approval hierarchy to view transactions - Co-workers utilizing shared worklists will now be able to view all transactions in the shared worklist post approval (even if they did not physically approve the request) - Co-workers can now view transactions created by colleagues who are no longer in their organization |
| School/Central access to HCOM audit reports | Authorized users are now able to generate the following HCOM audit reports: - Receiver Holds - Self-Approval Audit Report - Active Delegation Rules - Existing Delegation Rules - Shared Worklist - Vendor Justification |
| Updates to eInvoicing logic | The application support team has modified how distribution variance holds are applied to invoices received electronically when the invoice total is not equal to the distribution total. |
| Include HCOM POs in the HUAP ExpenseReport Post Audit report | The HUAP ExpenseReport Post Audit Report has been modified to include the HCOM POs in the report output. |
| Change personalization from responsibility level to site level | This enhancement will allow the HCOM product support team to apply personalizations to the entire HCOM site rather than to each individual responsibility, reducing the time and effort needed to make system wide changes. |
If you have any questions about this release, please contact the UIS Help Desk at (617) 496-2001 or via email.
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Financial Administration (FAD) 2010/2011 Winter Recess Schedule
The University will be in recess from 12:00 pm Thursday, December 23, 2010 until Monday, January 3, 2011. Please review the following for special processing deadlines, cutoff dates, and system and support availability, leading up to and throughout the winter break.
Financial and Sponsored systems/applications will be up during winter recess; however, transactions will not be posted to the General Ledger, or refreshed into the CREW and DWCENPRD ad hoc reporting environments, and the University Help Desk (617-496-2001) and FAD staff will be unavailable. On-line resources will be available 24/7, as usual.
- Accounts Payable / Web Voucher
- Accounts Receivable
- Authorized Requestor Information for Oracle, PeopleSoft, GMAS, and HIRES
- Budget Tool (Sponsored)
- CAPS
- Cash Receipts
- Chart-Security Maintenance Application (CSMA) / Chart of Accounts (Sponsored and Non-Sponsored)
- General Ledger / ADI / General Accounting Office
- Grants Management Application Suite (GMAS)
- Harvard University Budgeting System (HUBS)
- ID Services
- Office for Sponsored Programs
- PCard
- Reporting: Ad hoc and CREW (Financial and Sponsored)
- Student Receivables
- Travel (Web Reimbursement)
| Departments and Systems | Winter Recess Schedule Changes |
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Contact:
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Approved vendor invoices to be posted in December must reach Accounts Payable (AP) at 1033 Mass Ave. by 5 p.m. Monday, December 20. Invoices received after this time will be posted in January. Invoices already in the AP system that come due between December 24 and January 1, 2010 based on their payment terms, will be paid on Wednesday, December 22, 2010. Approved vendor invoices that need to be paid by January 1, 2011 (rent, utilities, etc.) must reach AP at 1033 Mass Ave. by 5 p.m. Friday, December 17. Voided Checks All checks that need to be voided and re-deposited must be received by AP no later than noon Monday, December 20 for the credit to be posted in December 2010. Foreign Currency Drafts and Wires Web Voucher payments to be made in foreign currency must be entered and approved by the tub and the related invoices must be received by AP at 1033 Mass. Ave. no later than 5 p.m. on Friday, December 17. Note, a bank draft authorization or a wire transfer form must be attached to the front of the invoice. US Wire Transfers Web Voucher payments to be wire transferred must be entered and approved by the tub and the related invoices must be received by AP at 1033 Mass. Ave. no later than 5 p.m. on Monday, December 20. Note, a wire transfer authorization form must be attached to the front of the invoice. Non-standard check processing (Special Handling requests) received at 1033 Massachusetts Ave, 2nd floor by 5PM on 12/21/10 will have a check available for distribution on 12/23/10. All offices will be closing at 12:00 p.m. on Thursday, December 23. Claim service will only be available at 1033 Massachusetts Ave, 2nd floor for requests received on 12/21/10. Vendor Setup, Maintenance & Reactivation new requests or updates needed to meet the above deadlines must be submitted on-line and approved in Oracle by 5 p.m. on Wednesday December 15th at 5pm. |
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Contact: |
Invoices to be entered by Central AR must be received by 5 p.m. Thursday, December 16 to ensure posting prior to the winter recess. Manually entered invoices completed in Oracle AR before 4:30 on Wednesday, December 22 will be posted prior to the winter recess. Manually entered invoices completed during the winter recess will be sent to the general ledger on Monday, January 3when regular processing resumes. Feeds submitted during the break should be given unique extensions so files are not overwritten. |
Authorized Requestor Information for Oracle, PeopleSoft, GMAS, and HIRES Contact:Oracle Authorized Requestors: appadmin@camail.harvard.edu PeopleSoft Authorized Requestors: hr_pssecurity@harvard.edu GMAS Authorized Requestors: gmassecurity@camail.harvard.edu ASPIRE/HIRES Authorized Requestors: hr_pssecurity@harvard.edu HUBS Authorized Requestors: HUBSSecurity@harvard.edu |
User security, CVRs, TL/AM groups, Departments, and Location Code requests received after 5pm on December 22 will be processed after the winter recess beginning January 3. If you have an urgent request on December 23 please call Yvette Acevedo at 617.495.1916 before 11.00 am. |
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Contact: |
Budget Tool input and upload entries entered by 7:30 p.m. Thursday, December 23 will post and be included in the nightly data refresh of the CREW and ad hoc reporting environments. |
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Contact: |
CAPS forms submitted after close of business (5pm) Thursday, December 23 will be held in queue until Monday, January 3. Any changes to CAPS forms (including budget detail) will not be reflected in CREW until Tuesday, January 4. Please note that no support is available for the system from 12pm Thursday, December 23 until Monday, January 3. |
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Contact: |
Credit Vouchers: In order for a credit to be posted in December, 2010 all credit vouchers accompanied by cash and/or checks must be received in the Cash Receipts Office no later than 5 P.M. on Monday December 20th. Massachusetts Taxable Sales Deposits with Validated Bank Receipts: All sales and deposits in either account made through Friday, December 17th must be delivered to the Cash Receipts Office no later than 5 P.M. on Monday December 20th. All sales and deposits made between December 20th and December 31st, must be received in the Cash Receipts Office no later than 5 P.M. on Monday January 3rd . All taxable sales and departmental deposits should always be submitted to Cash Receipts in a timely manner. Please do not hold vouchers until the cut-off dates. |
Chart-Security Maintenance Application (CSMA) / Chart of Accounts / Oracle Security Contact: |
Chart of Accounts Requests: |
General Ledger / General Accounting Contact:Joe DeCristoforo, 5-4592 |
Manual journals entered by 6:30 p.m. and journal feed files sent before 5:00 p.m. on Thursday, December 23 will be posted and included in the Thursday night data refresh of the CREW and the ad hoc reporting environments. They will be reflected in the CREW and ad hoc reporting environments on Friday morning, December 24. Any manual journals entered from 6:30 p.m. on Thursday, December 23 through 6:30 p.m. on Monday, January 3 will post Monday night and be reflected in the HDW on Tuesday morning, January 4. Journal feed files sent during the winter recess will post on Monday night, January 3 and be reflected in the CREW and ad hoc reporting environments on Tuesday, January 4. Feeds submitted during the break should be given unique extensions so files are not overwritten. Please note, the DEC-10 close will occur on Friday, January 7, 2011. |
Grants Management Application Suite (GMAS) Contact: |
GMAS will be available during the winter break with the following exceptions: •During the break, all financial data in GMAS and all GMAS data in the Data Warehouse will reflect transactions as of the end of day Thursday, December 23. On the evening of Monday, January 3, 2011 financial data updates will return to the usual schedule. •The GMAS Help Desk will be closed during the winter recess. |
Harvard University Budgeting System (HUBS) Contact: |
Availability of HUBS During Winter Recess The Harvard University Budgeting System (HUBS) will be available to end-users during the winter recess with extremely limited support as the UIS Help Desk will not be available and HUBS administrators will not be in the office or responding to email requests during this time. Please note that although the system will be available for data entry, nightly processes will not be executed during this period because they are only run during business nights. As a result the following activities will not occur until the evening of Monday, January 3rd:
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Contact: |
Any special requests must be made by 5 p.m. on Thursday, December 16th in order to be processed prior to the winter recess. The last courier run to the Longwood Medical Campus will be Monday, December 20th at 9:00 am. |
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Contact: |
In accordance with the University's winter recess, OSP will close at 1 p.m. on Thursday, December 23, 2010 and will reopen on Monday, January 3, 2011. Any proposals with deadlines that fall within these dates should be submitted to OSP no later than 5 p.m. on Thursday, December 16. As always, earlier submissions are welcome. If meeting this deadline is not possible, please contact your Grants and Contracts Specialist or Ethlyn O'Garro (6-3117) so that we can plan accordingly. |
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Contact: |
All paycheck dates, and related deadlines for paperwork submission, time reporting, and time approval can be found at http://able.harvard.edu/hr-common/payroll-calendar.pdf. All offices will be closing at 12:00 p.m. on Thursday, December 23. Any off cycle checks not picked up by 12:00 p.m. will be put in U.S. mail. There will be no one in Central Payroll during the winter recess. If there is an emergency need during the break, tub-level HR and payroll administrators only can call 617-384-7576 and leave a message. Voicemail will be checked on this line twice a day during the week. It will not be monitored on weekends or holidays. Important exception: Weekly and Bi-Weekly payrolls (with a check date of December 30, 2010) will be processed on December 27, 2010. You will need to confirm your payroll is correct on that date. The payrolls are expected to be opened by 6:00pm on Sunday evening December 26th. You will have until 12:00pm on Monday, December 27th to contact University Financial Services with any errors that need to be corrected. Please call or email one of the following individuals: Frank Garcia francisco_garcia@harvard.edu 617-495-9754 No corrections to the payroll can be done after the 12:00 calculation. Checks to be Voided and Personal Checks - C.O.B. Wednesday December 15th Any Harvard checks that need to be voided and any personal checks resulting from overpayments you are holding must be sent to Central Payroll by close of business Wednesday, December 15th. If received after this date the employee will receive an incorrect 2010 W2 Form. Check Pickup on Thursday, December 30, 2010: Weekly checks for the check dated December 30th will be delivered to University Mail Services for distribution on December 30, 2010. If you have employees who want to receive their checks on Thursday, December 30th rather than waiting until Monday, January 3rd, checks will be distributed by University Financial Services staff from 9:00a.m. - 1:00 p.m. Thursday, December 30th at the Harvard University Employees Credit Union (16 Dunster Street). If departments need to pick up checks for local distribution, please contact Ken Toy (ken_toy@harvard.edu) no later than Friday, December 10th. Employees must show an HUID card to pick up checks. You are responsible for notifying employees where and when checks will be available for pickup. Any checks remaining will be distributed to local departments on Monday, January 3rd. This announcement only pertains to the distribution of checks for weekly and Bi-weekly paid employees. Employees with direct deposit will receive their pay on December 30th and their paper advice after the holiday break. Please remind employees that they can view their online pay advices through PeopleSoft Employee Self Service. |
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Contact: Customer Service 5-8500 |
Due to the winter recess, the PCard sweep originally scheduled for Thursday, December 23 will be moved to Monday, December 20 at 3:00 PM. The December 31 sweep will be moved to Monday, January 3, 2011. |
Reporting - Financial, Sponsored and Student |
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Contact: |
Refund requests will be processed until 10:00 a.m. on Wednesday, December 22, 2010 and checks will be mailed or available for pick up after 2:00 p.m. Payments received at 953 Holyoke by Wednesday , December 22, 2010 will be credited to student accounts before January 1, 2011. |
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Contact: |
Reimbursements, including JPMC Direct Pay, received by the end of the day on Tuesday, December 14 will be processed before the winter break. |
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When and How to Report and Approve Time During the Winter Recess December 2010
Due to Harvard's winter recess, it is necessary to shift the deadlines for the submission of paperwork and the reporting and approving of time. Below is a highlight of important deadlines. For a full schedule, please see the Payroll and Time & Labor Closings Calendar.
By this date and time |
This must be completed |
| Friday, December 3 at 5 p.m.
System is coming down at 5 for Release 28.0 Migrations |
Time entry deadline for:
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| Friday, December 3 at 3:30 p.m. | Absence approval deadline for period of 11/28-12/04 |
| Monday , December 6 at 5 p.m. | Time entry deadline for:
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| Friday, December 10 at 5 p.m. | Time entry deadline for:
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Friday, December 10 at 3:30 p.m. |
Absence approval deadline for period of 12/5-12/11 |
| Monday , December 13 | Have you checked your VPN access? Before the break, login from home using VPN and make sure you can run your payroll reports. |
| Monday, December 13 at 5 p.m. | Approve time and labor for:
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| Tuesday, December 14 at 5;00 p.m. | Absence entry deadline for period of 12/12-12/18 |
| Wednesday, December 15 at 3:30 p.m. | Absence approval deadline for period of 12/12-12/18 |
| Wednesday, December 15 at 5 p.m. | Time entry deadline for period of 12/12-12/18
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| Thursday , December 16 at 5 p.m. | Approve time and labor for period of 12/12-12/18
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| Monday, December 20 at 5 p.m. | Absence entry deadline for period of 12/19-12/25 |
| Monday, December 20 | Off Cycle payroll |
| Tuesday, December 21 at 3:30 p.m. | Absence approval deadline for period of 12/19-12/25 |
| Tuesday, December 21 | Off Cycle payroll |
| Wednesday, December 22 | Time approval for the week of 12/19-12/25 (opens) |
| Wednesday, December 22 | Off Cycle payroll |
| Thursday , December 23 at 5 p.m. | Time entry deadline for period of 12/19-12-25
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| Friday , December 24 at 5 p.m. | Time approval for the week of 12/19-12/25
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| Thursday , December 30 at 5 p.m. | Absence entry deadline for period of 12/26-1/01 |
| Friday , December 31 at 3:30 p.m. | Absence approval deadline for period of 12/26-1/01 |
| Friday, December 31 at 5 p.m. | Time entry deadline for period of 12/26-1/01
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| Monday, January 3 at 5 p.m. | Time approval deadline for period of 12/26-1/01
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Paydays for overtime-eligible staff will be adjusted as follows:
This group |
Will be paid |
Student and non-student temporary workers |
Wednesday, December 22 for the workweek ending 12/18 |
Service and trades workers |
Wednesday, December 22 for the workweek ending 12/18 |
Clerical/technical workers |
Thursday, December 30 for pay period ending 12/25 |
Student and non-student temporary workers |
Thursday, December 30 for workweek ending 12/25 |
Service and trades workers |
TThursday, December 30 for workweek ending 12/25 |
**NOTE: Checks, designated for university distribution, will be available for pick up from 9:00a.m. - 1:00 p.m. Thursday, December 30th at the Harvard University Employee's Credit Union. (16 Dunster Street). If departments need to pick up checks for local distribution, please contact Ken Toy (ken_toy@harvard.edu) no later than Friday, December 10th. Employees must show an HUID card to pick up checks.
Many users have also asked which time types to use when reporting time over the winter recess. Here are some guidelines for clerical/technical workers.
Date |
If you do not work |
If you work |
What you are entitled to if you work |
12/23 |
HOL |
HWK | [Observed] Time-and-a-half for those hours. You have a choice of being paid for the holiday at your regular rate in addition to the time-and-a-half for hours worked, or you can take this time at a later date. If you choose to be paid for it now, report your hours worked as HWK and also report the time as FHP. |
12/24 |
HOL |
HWK | [Observed] Time-and-a-half for those hours. You have a choice of being paid for the holiday at your regular rate in addition to the time-and-a-half for hours worked, or you can take this time at a later date. If you choose to be paid for it now, report your hours worked as HWK and also report the time as FHP. |
12/25 (Sat) |
N/A |
REG | Your regular pay, but not floating holiday. |
| 12/26 (Sun) | N/A | REG | Your regular pay, but not floating holiday. |
| 12/27 | HOL | REG | A floating holiday to be taken later (see note 3 below). |
| 12/28 | HOL | REG | A floating holiday to be taken later (see note 3 below). |
| 12/29 | HOL | REG | A floating holiday to be taken later (see note 3 below). |
| 12/30 | HOL | REG | A floating holiday to be taken later (see note 3 below). |
| 12/31 | HOL | HWK | [Observed] Time-and-a-half for those hours. You have a choice of being paid for the holiday at your regular rate in addition to the time-and-a-half for hours worked, or you can take this time at a later date. If you choose to be paid for it now, report your hours worked as HWK and also report the time as FHP. |
| 1/01 (Sat) | N/A | REG | Your regular pay, but not floating holiday. |
| 1/02 (Sun) | N/A | REG | Your regular pay, but not floating holiday. |
Notes:
1. The grid above refers to HUCTW and nonunion, overtime-eligible, clerical/technical employees only. For exempt employees, temps, or service/trades workers, please refer to the relevant personnel manual, union contract, or your local HR office.
- If you have questions regarding the payment of the holiday worked policy as detailed in the grid above, please contact your Labor Relations representative to receive clarification and/or guidance.
2. A "day's pay" means one-fifth of the employee's pay for the week.
3. Floating holiday time earned during winter recess cannot be received as pay (FHP). Employees who work on winter break must use this time as time off prior to the end of the fiscal year (6/30). Departments that have their employees record their time as FHE must not pay any unused portion of this time out to the employee at separation or as part any payout of unused floating holiday time at the end of the fiscal year. Departments may elect to have their employees’ record these floating holidays outside of the system and then have them report Excused Absences when they are redeeming as time off.
Holiday Worked Time Reporting Scenarios
Reminder: Extra hours for a holiday worked are not paid automatically. If an employee works a holiday, they should report HWK to be paid at a rate of 1.5 times their normal pay for the holiday hours worked. The employee is also entitled to their regular pay for the holiday (FHP), or they may bank the time (FHE) and take time off at a later date.
To receive it as pay:
- The employee should report HOL for all hours not worked and HWK & FHP for all hours worked.
To receive as time off:
- The employee should report HWK to receive pay for the hours worked and FHE to bank the time off. At a later date, when the time is taken, they should report FHT with a comment that it is time owed for working on the holiday.
Things to remember:
HWK – Holiday Worked
- Paid at 1.5 x Hourly Rate
- Adds to Overtime Hours
HOL – Holiday
- Paid at Hourly Rate
- Adds to Overtime Hours
FHP – Floating Holiday Pay
- Paid at Hourly Rate
- Does not add to Overtime Hours
Scenario 1: Employee is part-time (20 hours a week) and not scheduled to work on Christmas Eve. They are entitled to a floating holiday of 1/5 their week schedule x. 50
| Report: | 12/23 | FHE | 2.0 |
Note: All scenarios assume 7-hour scheduled workday
Scenario 2: Employee works 3.5 hours on Christmas Eve (12/23 [observed]), and taking half-day holiday.
| Report: | 12/23 | REG | 3.5 | |
| HOL | 3.5 |
Scenario 3: Employee is asked to work their full 7 hours on Christmas Eve (12/23 [observed]), wants holiday paid out on same day.
| Report: | 12/23 | REG | 3.5 | |
| HWK | 3.5 | |||
| FHP | 3.5 |
Scenario 4: Employee is taking vacation day on Christmas Eve (12/23 [observed]).
In absence management:
| Report: | 12/23 | VAC | 3.5* | |
| In timesheet: | 12/23 | HOL | 3.5 |
*Reporter can enter this as a full day request (partial day set to NONE) and the system will automatically set it to half their hours for absences requested on the 23rd.
Scenario 5: Employee works 7 hours on Christmas (12/24 [observed]), wants holiday paid out on the same day.
| Report: | 12/24 | HWK | 7 | |
| FHP | 7 |
Scenario 6: Employee works 7 hours on Christmas (12/24 [observed]), wants to take floating holiday on Jan. 3rd.
| Report: | 12/24 | HWK | 7 | |
| FHE | 7 | |||
| 1/02 | FHT | 7 |
Scenario 7: Employee works 4 hours on Christmas (12/24 [observed]), wants holiday paid out on the same day.
| Report: | 12/24 | HWK | 4 | |
| FHP | 4 | |||
| HOL | 3 |
Scenario 8: Employee works 4 hours on Christmas (12/24 [observed]), wants to take 4 hours of floating holiday on Jan. 4th.
| Report: | 12/24 | HWK | 4 | |
| FHP | 4 | |||
| HOL | 3 | |||
| 1/04 | REG | 3 | ||
| FHT | 4 |
Scenario 9: Employee works 10 hours on Christmas (12/24 [observed]), wants holiday paid out on the same day.
| Report: | 12/24 | HWK | 10 | |
| FHP | 7 |
Scenario 10: Employee works 10 hours on Christmas (12/24 [observed]), wants to take floating holiday on Jan. 4th.
| Report: | 12/24 | HWK | 10 | |
| FHE | 7 | |||
| 1/04 | FHT | 7 |
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Upcoming Releases
FY2010 FINDINI Release Schedule
A software release to the Oracle Financial Applications, known as a "FINDINI release", is done every two to four months. Each upgrade introduces needed bug fixes, enhancements, and technical upgrades into Harvard's financial systems. Generally, releases are performed on weekends to assure maximum availability during the business week. Most outages occur from 6 pm Friday evening-6 am Monday morning.
The next FINDINI release, 3.2.13, is scheduled for the weekend of March 4-6, 2011. Details of the release will be included in an upcoming issue of e-News.
Please note that a special release for the Harvard Crimson Online Marketplace (HCOMDINI 1.0.1) is scheduled for December 10-13, 2010. Please see article 3 for details.
The Oracle Financial Applications are:
CREW FIN Releases
The Common Reporting Environment for the Warehouse (CREW) is a reporting system that draws data from a variety of sources which are updated on a nightly basis. Users can submit report requests for immediate processing or schedule reports to automatically run on a recurring basis. Types of CREW reports include financial, budget, receivables, HR management, benefits, costing, payroll, pension, security, grants management, and sponsored reports.
The next CREW FIN release, 3.2.13, is scheduled for March 4-6, 2011. Details will be available in an upcoming e-News.
HR (PeopleSoft) and CREW HR Release 28
The next PeopleSoft Release (HR 28) is scheduled for December 3-6, 2010. Please see article 1 for details.
The CREW HR 28.0 Release is scheduled for December 3-6, 2010. Please see article 2 for outage details.
CREW Reports
In addition to the CREW Financial and CREW HR releases which correspond with the FINDINI and HR releases listed above, changes and enhancements to new and existing CREW reports are also released the 3rd weekend of each month.
| Release Number | Dates | Notes |
| 6.12 | 12/17/10 |
Sponsored Systems Releases
The next GMAS release is targeted for December 13, 2010. Please see the Release Notes about releases to date.
The next HIRBERT release is currently in development; the anticipated release date is scheduled for mid-December 2010. As usual, please see the Release Notes for details about releases to date.
HUBS Releases
The Harvard University Budgeting Sytems (HUBS) is a set of web-based Oracle Hyperion Planning applications used for budget data entry, estimates, annotations, reporting, and submission associated with the annual budget and planning cycles.
HUBS Release 1.0.9 was deployed over the weekend of November 11-14, 2010. Please see article 4 for enhancements details.
About the e-News
The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.
It contains:
- updates on projects underway to build or improve University administrative systems;
- information about new University policies, procedures, and forms;
- reminders about upcoming deadlines and cut-over dates;
- tips and tricks for working more easily or productively.
We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.
Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu.
For information about subscribing or unsubscribing to the eNews notifications, visit our who gets the eNews page.
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