Reminder about the PeopleSoft FY12 Costing Copy Process

This year's costing copy process was run on Sunday, June 5th with the new FY 2012 costing rows now available. The FY 2012 costing rows have been inserted with a 07/01/2011 effective date. For tubs/units, this means:

  • Existing Employees
    • Any changes to an employee's costing occurring between June 6th and June 30th will need to be updated to the employee's FY2012 costing row. Make sure to choose the Override Future Costing radio button in the Job Data Change form to ensure the FY 2012 row is updated. If you fail to update the employee’s FY 2012 costing it will reflect what was copied on June 5th.

    Copy Costing 1

  • New Hires, Rehires & Transfers
    • For any new hires, rehires and transfers being processed with an effective date between June 6th and June 30th, you will need to add their FY2012 costing as only the FY 2011 row will be created via the hire process. Failing to add the FY 2012 costing will result in the employee's costing getting charged to the department-level costing starting on 07/01/2011. To add the FY 2012 row, you can:
      • Use the Department Budget Table and Add a New Value for the employee - make sure to indicate 2012 for the Fiscal Year field value PLEASE NOTE: If the person is being rehired into a NEW department, the old department ID will default into the department field. Please make sure to change this value to the NEW department or you will be adding incorrect costing for the rehire row. If you receive the error "Not Eligible for Budget Definition" validate that you have the correct department.
      • Use the Costing Upload process - indicate FY 2012 in the Excel spreadsheet and 7/1/2011 as the effective date.
      • Use the Job Data Change form with an effective date of 07/01/2011 - this will automatically create a costing row for FY 2012

Please be careful with the effective date, do not enter any FY 2012 costing with an effective date earlier than 7/1/2011.

For more information, please visit Eureka at: Personnel Actions>Update Costing.

Tag; PeopleSoft

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