PCard Settlement System Unavailable Friday, July 15

The PCard Settlement System will be unavailable on Friday, July 15th due to the upgrade to CITIBANK. It will be made available again on Monday, July 18th.

If you have any questions or concerns regarding the PCard, please contact the UIS Help Desk at 496-2001 or via email.

HCOM Marketplace Outage July 22-24

The HCOM Markeplace will be unavailable to users from Friday, July 22, 10:00 pm to Sunday, July 24, 12:00 pm. Please note that this outage affects only the Marketplace; users will still be able to login to HCOM and create Non-Catalog and Payment Requests. Approvers will be able to approve, edit, reject and forward Requisitions awaiting their review.

If you have any questions or concerns regarding the Marketplace outage, please contact the UIS Help Desk at 496-2001 or via email.

Online Course Offerings in Research Administration

Have you ever been curious about what the world of a Harvard grant administrator is like? Are you interested in learning more about the concepts involved in research administration at Harvard?

Eureka, Harvard's learning management system, offers a series of four courses in research administration. This course sequence introduces you to fundamental concepts in Harvard research administration, including cost principles, direct charging to awards, and cost transfers.

Combined with the Overview of Sponsored Projects workshop, these courses offer a solid foundation in the fundamental principles of research administration. They are especially helpful for staff members new to their role as research administrators, or for those interested in learning more about the field of research administration.

Course descriptions and links are available on the Office for Sponsored Programs website.

July 2011 CREW Financial, Sponsored, CAPS, and Student Release Items

Category	Module	Report, View or Object	Description	Release	Actual or *Target Release Date
Sponsored	REPORT	GMUSRIN235: GMAS User Security	GMAS User Security report for Authorized Requestors to facilitate yearly audit and ongoing team maintenance	CREW RPT 7.7	*7/15/2011

If you have any questions or concerns regarding these changes, please contact the UIS Help Desk at 496-2001 or via email.

Upcoming Releases

FINDINI Release Schedule

A software release to the Oracle Financial Applications, known as a "FINDINI release", is done every two to four months. Each upgrade introduces needed bug fixes, enhancements, and technical upgrades into Harvard's financial systems. Generally, releases are performed on weekends to assure maximum availability during the business week. Most outages occur from 6 pm Friday evening-6 am Monday morning.

The next FINDINI release, 3.2.15, is scheduled for October 2011. Details will be available in an upcoming e-News.

The Oracle Financial Applications are:

CREW FIN Releases

The Common Reporting Environment for the Warehouse (CREW) is a reporting system that draws data from a variety of sources which are updated on a nightly basis. Users can submit report requests for immediate processing or schedule reports to automatically run on a recurring basis. Types of CREW reports include financial, budget, receivables, HR management, benefits, costing, payroll, pension, security, grants management, and sponsored reports.

The next CREW FIN release, 3.2.15, is scheduled for October, 2011. Details will be available in an upcoming e-News.

HR (PeopleSoft) and CREW HR Release 30

The next PeopleSoft Release (HR 30) is tentatively scheduled for September, 2011. Details will be available in an upcoming e-News.

The CREW HR 30.0 Release is tentatively scheduled for September 2011. Details will be available in an upcoming e-News.

CREW Reports

In addition to the CREW Financial and CREW HR releases which correspond with the FINDINI and HR releases listed above, changes and enhancements to new and existing CREW reports are also released the 3rd weekend of each month.

Release Number	Dates	Notes
7.7	7/15/11
7.8	8/19/11
7.9	9/16/11
7.10	10/14/11
7.11	11/18/11
7.12	12/16/11

Sponsored Systems Releases

• The GMAS release (1_28) was deployed on Saturday, March 12, 2011. As always see the Release Notes about releases to date.
• The HIRBERT release was deployed on Saturday, March 19, 2011. As usual, please see the Release Notes for details about releases to date.

HUBS Releases

The Harvard University Budgeting Sytems (HUBS) is a set of web-based Oracle Hyperion Planning applications used for budget data entry, estimates, annotations, reporting, and submission associated with the annual budget and planning cycles.

The next major HUBS release, Release 1.0.10 occurred June 14, 2011. Information on enhancements provided in this release can be found on Eureka.

About the e-News

The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.

It contains:

• updates on projects underway to build or improve University administrative systems;
• information about new University policies, procedures, and forms;
• reminders about upcoming deadlines and cut-over dates;
• tips and tricks for working more easily or productively.

We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.

Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu.

For information about subscribing or unsubscribing to the eNews notifications, visit our who gets the eNews page.