Oracle Release 12 Upgrade Update

Don't Forget the Oracle Processing Deadlines!

A reminder that the Oracle Release 12 Upgrade will result in the outage of all Oracle financial applications from Friday evening, November 16-Monday morning, November 26. Be sure to know the financial processing deadlines that have been published in a special e-News to help staff prepare for the upgrade. This special issue provides schools and departments with ample time to plan and prepare accordingly.

We strongly encourage all users to read this special e-news edition. As the Upgrade approaches, the special e-News issue will be updated as needed--check the issue frequently to make sure you have the most up-to-date information. The site has been updated with clarifications based on feedback we have received from users in the Oracle 12 Upgrade training classes and the upgrade mailbox to date.

To insure that you are prepared for the upgrade, be sure to check out the following resources:

• The Oracle Release 12 Upgrade Training Program e-News
• The Oracle Release 12 Upgrade Video
• The Oracle Release 12 Upgrade wiki site

Available Now at Eureka

The following online resources are available at Eureka:

Online Simulations

• R12 Changes to E-Business Suite Home Page
• R12 Changes to Receivables
• Using the iReceivables Module
• R12 Changes to Accounting Applications

More simulations are forthcoming; check the training e-News for the latest updates.

Oracle Release 12 Documentation

All documents can be found at Eureka>>Financials>>Job Aids>>Oracle R12 Upgrade.

Application	Relevant Documents
Accounts Receivable	Accounts Receivable & iReceivables in Oracle R12 (Webinar/Hands-On Presentation) Using the iReceivables Module iReceivables Quick Reference Oracle 12 Keyboard Equivalents AR Handbook [forthcoming]
Vendor Request Form	What's Changing in Disbursements (Webinar/Brown Bag Lunch Presentation) Using the Vendor Request Form Approving a Vendor Request
HCOM	What's Changing in Disbursements (Webinar/Brown Bag Lunch Presentation) Processing Reimbursements (Webinar/Brown Bag Lunch Presentation) Processing Non-Employee Reimbursements Reimbursements and Procurement Systems at a Glance Processing Reimbursements and Payments Frequently-Asked Questions (FAQs)
Web Reimbursement	What's Changing in Disbursements (Webinar/Brown Bag Lunch Presentation) Processing Reimbursements (Webinar/Brown Bag Lunch Presentation) Reimbursements and Procurement Systems at a Glance Processing Reimbursements and Payments Frequently-Asked Questions (FAQs) Create a Reimbursement Web Reimbursement FAQ's Harvard University Reimbursement Policy at a Glance
General Ledger	Changes to Accounting Applications (Webinar/Brown Bag Lunch Presentation) Copy a Journal Entry Oracle 12 Keyboard Equivalents
Sponsored Budget ADI	All documentation is forthcoming

Note that the two new forms replacing the Universal Expense Form (the Employee Reimbursement/Corporate Card Form and the HCOM Non-Employee Reimbursement Form) will be available for download November 9, 2012. As other documentation is updated, it will be added to Eureka.

Please remember that you can always send questions about the Oracle Release 12 Upgrade Project via email to oracle12_upgrade@harvard.edu. You will receive a response within three business days.

Human Resources Reporting News: CREW HR Report Updates

New Sub Report - Time and Labor Approvers Report

HRSECDP237: Departmental-Security Profile Reports: The new Time and Labor Approvers Report allows users to see who in a department is an active Time and Labor approver, including which groups they are an approver for and if they are Primary or Secondary approvers for each group.

In order to access this report, you must have the following roles:
HDW^PUB^TUB^Reports User
HDW^HRUNV^TUB^Job No Comp

Report End Dated

HRJBMUL025: Departmental-Multiple Jobs: With the release of the new HRJOBDP239 - Departmental-Historical Job Profile (All Jobs) Report, which allows users to select only those employees with multiple jobs, the HRJBMUL025 - Departmental-Multiple Jobs Report is no longer necessary and has been removed from CREW.

If you have any questions or concerns, please contact the HUIT Support Center at 496-2001 or dls@harvard.edu.

Thank you,
Harvard Human Resources Analytics and Reporting (HRAR) and Information Technology Teams (HUIT)

HUBS News-Release 2.2, FAS Planning Re-Design

HUBS Release 2.2, includes a Workday Outage on November 2nd

HUBS will be unavailable all day Friday, November 2nd, Saturday, November 3rd, and Sunday, November 4th, for the installation of Release 2.2. HUBS will become available at the start of business on Monday, November 5th.

This release focuses on a re-design of the Planning Applications for the Faculty of Arts and Sciences (FAS). The re-design brings performance improvements for all HUBS users and streamlines future development and implementation processes.

On Monday, November 5th, FAS users will find that Planning Applications 20, 21, and 22 have been replaced with new Planning Applications 25, 26, and 27. Like the Planning Applications for other schools/units, the new FAS Planning Applications each has their own CINA cube and Employee cube, and each FAS Tub has been assigned to only one of the Planning Applications. Users now accomplish both the Employee and Non-Employee budgeting for a single Tub in one Planning Application. Check the diagram below to find a Tub's Planning Application:

Other than the changes described above, users will find that all other aspects of HUBS function as they did before the release.

Finally, due the re-design, FAS Authorized Requestors should note that FAS User Security requests will not be processed the week of October 29th.

Please send any questions to hubs@harvard.edu.

Upcoming Releases

Oracle Release 12 Upgrade

The Oracle E-Business Suite Applications will be upgrading from Oracle Release 11i to Oracle Release 12 in the late fall of 2012. Please see article 1 for the latest update concerning the Release.

The Oracle Financial Applications are:

CREW FIN Releases

The Common Reporting Environment for the Warehouse (CREW) is a reporting system that draws data from a variety of sources which are updated on a nightly basis. Users can submit report requests for immediate processing or schedule reports to automatically run on a recurring basis. Types of CREW reports include financial, budget, receivables, HR management, benefits, costing, payroll, pension, security, grants management, and sponsored reports.

The next CREW FIN release, 3.2.19, is scheduled for January 2013. Details will be available in an upcoming issue of e-News.

HR (PeopleSoft)

PeopleSoft Version 9.1 was implemented on April 23, 2012.

HDW HR Release 34

The HDW HR 34.0 Release is scheduled for December 2012. Details will be available in an upcoming issue of e-News.

CREW Reports

In addition to the CREW Financial and CREW HR releases which correspond with the FINDINI and HR releases listed above, changes and enhancements to new and existing CREW reports are also released the 3rd weekend of each month.

Release Number	Dates	Notes
8.10	10/29/2012

Sponsored Systems Releases

• GMAS Release 1_32 was released on August 18, 2012. Please see the September e-News for more information.
• A HIRBERT release was deployed in Feburary 2012. Please see the April 2012 e-News for more information.

HUBS Releases

The Harvard University Budgeting Sytems (HUBS) is a set of web-based Oracle Hyperion Planning applications used for budget data entry, estimates, annotations, reporting, and submission associated with the annual budget and planning cycles.

HUBS 2.2 will be released November 2-4, 2012. Please see article 3 for more information.

About the e-News

The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.

It contains:

• updates on projects underway to build or improve University administrative systems;
• information about new University policies, procedures, and forms;
• reminders about upcoming deadlines and cut-over dates;
• tips and tricks for working more easily or productively.

We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.

Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu.

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