Harvard University || Administrative Systems eNews-November 2012

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TABLE OF CONTENTS

Oracle Release 12 Upgrade Begins November 16!
CREW Outage Information for FINDINI 3.2.19
Purchasing Guidelines During the Oracle Release 12 Upgrade
When and How to Report and Approve Time during the Winter Recess December 2012
Upcoming Releases

Oracle Release 12 Upgrade Begins November 16!

The Oracle Release 12 Upgrade will result in the outage of all Oracle financial applications from Friday evening, November 16-Monday morning, November 26.

To insure that you are prepared for the upgrade, be sure to check out the following resources:

To register for R12 classes, see the Oracle Release 12 Upgrade Training Program e-News
The Oracle Release 12 Upgrade Video
The Oracle Release 12 Upgrade wiki site

View the Oracle Release 12 Intro Video Now!

Summary of Changes, Online Simulations, Training and Documentation

This table contains a list of all E-Business Suite Applications and a summary of the changes in each specific application. Links to available online simulations, webinar/brown bag lunch presentations, and documentation on Eureka are also presented here:

Oracle Applications and Changes		Training Recommendation
Application	Summary of Changes	Online Simulations	Webinar or Brown Bag Lunch	End User Documentation
Accounts Receivable Return to Application List	• Look and feel changes • Updated Customer Set Up Form - added 3 new features • Some keyboard equivalent changes • New iReceivables module provides a dashboard view of customer and transaction information. Invoices will be reprinted through this module; users will no longer reprint from CREW. Customer information/transactions can also be exported to a file. • There will no longer be a Collections Responsibility for Tubs. Access to all information previously available will be found in the AR module or in iReceivables. Central Accounts Receivable will arrange with each Tub/unit that currently performs their own collections to review policies, processes and training needs. • No changes to how to create a manual invoice, copy an invoice, create a credit memo, or create a standard memo line • No changes to how AR feed users send and update customer or invoice information.	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites • R12 Changes to Receivables • Using the iReceivables Module	R12 Receivables	New: • Accounts Receivable & iReceivables in Oracle R12(Webinar/Hands-On Presentation) • R12 Keyboard Equivalents • Using the iReceivables Module • iReceivables Quick Reference • AR User Guidebook Existing: All existing AR documentation and forms have been updated to reflect look and feel changes and will be available the week of November 19th.
Vendor Request Form Return to Application List	• Look and feel changes • Users are no longer required to set-up employees as vendors, as the Vendor Master File will receive a daily PeopleSoft feed (exception: 1099 services for employees will require set up using Form and payments will be processed in HCOM) • Users will still use Form to request new vendor set ups and reactivate vendors. • W9 Forms will be required documentation for all new vendors or reactivation requests (with the exception of Registered Harvard students where it must be noted in the comments field: Registered Harvard Student). • W9 forms must be faxed to University Financial Services. • Users will be able to link to the IRS site from the Form to obtain a blank W9 form, if applicable • W8 forms will be required for some Non-US corporations, partnerships and sole proprietorships that effectively conduct business with US sources. The W8 for is not required for setting up Non-US Individuals. • The Foreign National Information Form (FNIF) is still required for the setup for Individual Non-US Citizens and must be faxed to University Financial Services. • Approvers and Preparers receive notification when vendor set-up is complete.	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites • R12 Changes to the Vendor Request Form	R12 Disbursements	• What's Changing in Disbursements (Webinar/Brown Bag Lunch Presentation) • Using the Vendor Request Form • Approving a Vendor Request
Harvard Crimson Online Marketplace (HCOM) Return to Application List	• Look and feel changes • Change First Approver and Add Approver functions are now accessed via a Manage Approvals button on the Approver checkout screen. Once a Shopper selects Manage Approvals, a second screen will appear with the Add Approver and Change Approver options. Add Approver will be the default. The functions work the same as in the current version. • Shoppers will no longer make a final confirmation on Change Requests. All Change Requests will be resubmitted to the Approval Hierarchy, regardless of whether the change involves an increase or decrease to price. There are still no email notifications for Change Requests. • New Non-Employee Reimbursement Process: • All reimbursement requests for non-employees, certain employment categories (Temporary, Less-than-Half-Time [LHTs], students, non-Harvard Post Docs and Harvard Teaching Fellows) will be processed in HCOM • New Non-Employee Reimbursement Form will be available on ABLE for users to print.This form will include a place for the reimbursee's signature in place of the HCOM coversheet. • Original receipts and other standard reimbursement documentation will be required for these requests. • Reimbursement will be processed as a Payment Request-the Payment Request Form has been updated with a new checkbox that the user will select when processing a reimbursement request. After completing the requisition in HCOM, the Shopper forwards the receipts and, if using, the completed Non-Employee Reimbursement Form to the Approver for review. • Email notifications will be sent to Approvers when the non-employee reimbursement request is submitted • Approver will see a new category on the Approver screen, NONEMPREIMB. If the Approver receives the paperwork for a Non-Employee Reimbursement and the Approver does not see the category NONEMPREIMB, the Approver must reject the request. The Shopper will need to recreate the request, making sure to check off the checkbox. • After request is approved, HCOM generates "NR" number, indicating that it is a Non-Employee Reimbursement Request. This number must be filled in on the Non-Employee Reimbursement Form, if using, and then the Form and the receipts must be forwarded to UFS. If the form is not being used, then the HCOM cover sheet must be printed, signed by the reimbursee, receipts attached, and forwarded to UFS. • If the Approver wishes to view and/or write down the NR number on the Non-Employee Reimbursement Form, the Approver must locate the number by selecting Approved Requisitions from the drop-down menu of the Notifications screen. • If the Approver wishes to print the HCOM Cover Sheet, the Approver must search for the NR number using the steps in the last bullet, then proceed to the Requisitions Tab, Search Button, remove his/her name from the Requisition Created by screen, type in NR number in Order field and click Go. Approver can then access and print the HCOM Cover Sheet, attaches receipts, gets sheet signed by reimbursee, and then forwards all documentation to UFS. • Shopper will receive an email indicating request has been approved, along with NR number • If the Approver does not wish to write down the NR number on the Form, the Approver will return the documentation to the Shopper, who then writes the NR number on the Non-Employee Reimbursement Form, and then submit the Form and receipts to UFS. • If the Non-Employee Reimbursement Form is not used, the Shopper must print the HCOM Cover Sheet by logging into HCOM, selecting the Requisitions Tab, then Search, then typing the NR in the Order number field and clicking Go. The Shopper can then access and print the Cover Sheet. The Shopper attaches receipts to the Sheet, gets it signed by the reimbursee, and forwards everything to UFS. • Easier way to access and view payment, receipt and invoice information. • No change to how Marketplace Orders, Non-Catalog Requests. Payment Requests are created and processed. No change to receiving, invoice holds, or search for requisition and payment information.	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites • R12 Changes to HCOM • Processing Reimbursements	• R12 Disbursements • R12 Reimbursements	New: • What's Changing in Disbursements (Webinar/Brown Bag Lunch Presentation) • Processing Reimbursements (Webinar/Brown Bag Lunch Presentation) • Processing Non-Employee Reimbursements • Processing Reimbursements and Payments Frequently-Asked Questions (FAQs) • Reimbursements and Procurement Systems at a Glance Existing: All other existing HCOM documentation has been updated with new screenshots to reflect look and feel changes.
Web Reimbursement Return to Application List	• Employees added via daily PeopleSoft feed-no need to set up employees through Vendor Set-Up Form • Web Reimbursement will be used for processing employee reimbursements only. These employment categories are: Monthly faculty, internal post-docs, biweekly staff (including overtime-exempt and overtime eligible, or non-exempt employees), and weekly trade employees. All reimbursement requests for non-employees, certain employment categories (Temporary, Less-than-Half-Time [LHTs], students, non-Harvard Post Docs and Harvard Teaching Fellows) will be processed in HCOM (see last section) • A new, optional Employee Reimbursement Form replaces the Universal Expense Form. This form can be found at ABLE and used the same way as the Universal Expense Form is used. If a preparer chooses to use this form, UFS must receive the paper copy of this form with the receipts to process the reimbursement request. • The cover sheet, printed from Web Reimbursement, must still be submitted in hard copy for all Web Reimbursement requests. • Employees appear as last name, first name (change from first name, last name) • Site code will default to OFFICE. There is no longer a HOME or DIRECTDEPOSIT Site • Employees will receive reimbursements in Web Reimbursement in the same manner as they receive their paychecks • You cannot copy any Web Reimbursement created prior to November 26. Once you create a reimbursement after November 26, that request can be copied • You can still search for historical invoice data; way you search has changed slightly; you can still use wildcards to search for names • Look and feel has not changed • Web Reimbursement still used for processing reimbursements for those employees listed above, Citibank Direct Pay and Credits, and Travel Authorizations; steps for processing these transactions have not changed • User preferences such as default Approvers and charge account codes will carry over from previous version	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites • Processing Reimbursements	• R12 Disbursements • R12 Reimbursements	New: • What's Changing in Disbursements (Webinar/Brown Bag Lunch Presentation) • Processing Reimbursements (Webinar/Brown Bag Lunch Presentation) • Reimbursements and Procurement Systems at a Glance • Processing Reimbursements and Payments Frequently-Asked Questions (FAQs) • Create a Reimbursement • Web Reimbursement FAQ's • Harvard University Reimbursement Policy at a Glance Existing: All other existing Web Reimbursement documentation reviewed and refreshed in new documentation template.
General Ledger & ADI Return to Application List	• Look and feel changes • Some changes to keyboard equivalents • New copy journal feature saves time when creating new journal entries: Bring journal up on screen, select Autocopy Batch button, type in new title and period and click OK. You can then search for and make additional edits to your new journal. • New look to ADI template; template fields and functionality remains the same • No changes to how to create a manual journal entry, review an existing journal, create a reversing journal, delete an uposted journal, change the period on a journal, define and generate a recurring journal, set up and save a customized query in a folder, and print screenshots and reports. • No changes to how GL feed users send and update information • New Budget ADI Template for sponsored budgets (see below)	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites • R12 Changes to Accounting Applications	R12 Accounting	New: • Copy a Journal Entry • R12 Keyboard Equivalents Existing: All other existing General Ledger documentation reviewed and refreshed in new documentation template. The documentation will be available the week of November 19.
Sponsored Budget ADI Return to Application List	• Users will directly upload ADI spreadsheet to General Ledger; Sponsored Budget Tool no longer in use • Existing Budget Tool Responsibility will remain-users will simply be creating and uploading spreadsheet into GL • The training effort will be geared to those who use the existing tool and will not include information on how to create sponsored budgets.	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites • Sponsored Budget ADI	Sponsored Budget ADI	New: • Download a Sponsored Budget ADI Journal Worksheet • Populate, Upload and Modify a Sponsored Budget ADI Journal Worksheet • Verify, Delete and Troubleshoot a Sponsored ADI journal worksheet
CAPS Return to Application List	• No look and feel changes • No changes to how to enter information about and/or approve projects • Single change to how you print a screen/report in CAPS: An intervening screen will appear asking you to confirm you want to print	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites • R12 Changes to Accounting Applications	The change will be directly communicated to CAPS users and covered in the online simulation; there is no need to attend further training	All documentation will continue to live on the CAPS iSite.
Chart Security Maintenance Application (CSMA) Return to Application List	• No look and feel changes • No changes to how to create, edit, disable, or re-enable chart segments. • Single change to how you print a screen/report in CSMA: An intervening screen will appear asking you to confirm you want to print	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites • R12 Changes to Accounting Applications	The change will be directly communicated to CSMA users and covered in the online simulation; there is no need to attend further training	All documentation will continue to live on the ABLE website.
PCard Settlement System Return to Application List	• No look and feel changes • No change on how to use the application.	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites	There is no need to attend training if this is the only application you use.	All documentation will continue to live on the UFS Card Services iSite.
Fedex Return to Application List	• No look and feel changes • No change on how to use the application.	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites	There is no need to attend training if this is the only application you use.	All Fedex documentation will continue to live on the Eureka.
AP Views Return to Application List	• No look and feel changes • No change on how to use the application.	• R12 Changes to E-Business Suite Home Page • Accessing the Oracle Financial Application (E-Business Suite) and Setting Favorites	There is no need to attend training if this is the only application you use.	N/A

Questions should be sent to the Oracle Release 12 upgrade mailbox at: oracle12_upgrade@harvard.edu.

Tag; Oracle

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CREW Outage Information for FINDINI 3.2.19

Here is the outage information for the CREW, Interactive Reporting, OBI and Ad Hoc environments during the CREW FIN 3.2.19 (R12) release, for November 20 - 25, 2012:

CREW

CREW will be available throughout the Oracle Release 12 upgrade, with exception of Tuesday, 11/20/12, overnight.
FIN Reports (including GMAS, STU, CAPS) will not run from Tuesday, 11/20/12, 5pm, until Monday, 11/26/12, 6am. Report outputs run prior to 11/20/12, 5pm, will be accessible throughout the upgrade.
HR Reports will be accessible throughout the upgrade, with the exception of Tuesday, 11/20/12, overnight.

Interactive Reporting

Interactive Reporting will be available throughout the upgrade, with exception of Tuesday, 11/20/12, overnight.
FIN data from HDW will not be accessible from Tuesday, 11/20/12, 5pm, until Monday, 11/26/12, 6am.
HR data from HDW will be accessible throughout the upgrade, with the exception of Tuesday, 11/20/12, overnight. See "HR Data" for information on data loads.

Business Intelligence (OBI)

OBI will be available throughout the upgrade, with exception of Tuesday, 11/20/12, overnight.
FIN data from HDW needed for FIN reporting will not be accessible from Tuesday, 11/20/12, 5pm, until Monday, 11/26/12, 6am.

FIN Data (GMAS, STU, CAPS included)

Full loads will occur on Friday night, 11/16/12, and a week later, on Friday night, 11/23/12. Both loads are scheduled for the 8pm to 6am window.
When we are live on Monday, 11/26/12, the data will be as of Friday, 11/23/12.
FIN data (GMAS, STU, CAPS included) will not be accessible to any system from Tuesday, 11/20/12, 5pm until Monday, 11/26/12, 6am.

HR Data

Full loads will occur on Monday, 11/19/12, Friday, 11/23/12, and Sunday, 11/25/12. All loads are scheduled for the 8pm to 6am window.
When we are live on Monday, 11/26/12, data will be as of Sunday, 11/25/12.
HR data will be accessible throughout the upgrade with exception of Tuesday, 11/20/12, overnight, during database patching.

If you have questions or need assistance, please contact the HUIT Support Center at 496-2001 or via email at helpdesk@harvard.edu.

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Purchasing Guidelines During the Oracle Release 12 Upgrade

The Office of Strategic Procurement has contacted HCOM users with important information concerning purchasing during the Oracle Release 12 Upgrade:

University purchasers are strongly encouraged to make purchases prior to 5:00 p.m. on November 16th. However, there may be situations where an emergency purchase is necessary when HCOM and Oracle are offline. If so, purchasers should:

Adhere to local approval policies prior to order placement
Use a Purchasing Card (PCard) if accepted by the supplier

If using a PCard is not an option during this time, the purchaser should:

Contact the supplier directly and place the order with customer service
Arrange to have the invoice for that specific order sent to the buyer�s location and attention
Work with the local financial department and approvers to ensure the invoice is paid as soon as it is received using Payment Request functionality in HCOM when HCOM/Oracle is back online

If a supplier requires a purchase order number to make a purchase, please contact Strategic Procurement.

If you have any questions or would like additional information, please contact:

Dan Holabaugh, Strategic Sourcing Manager for the HCOMarketplace, at 617-495-5431 or daniel_holabaugh@harvard.edu, or
Harvard University Strategic Procurement at 617-495-4441 or procurement@harvard.edu

Thank you for your continued support and cooperation.

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When and How to Report and Approve Time during the Winter Recess December 2012

Due to Harvard's winter recess, it is necessary to shift the deadlines for the submission of paperwork and the reporting and approving of time. Below is a highlight of important deadlines. For a full schedule, please see the Payroll and Time & Labor Closings Calendar

By this date and time	Who	This must be completed
Thursday, December 6 by 5:00 PM.	Reporters	Time and absence entry deadline for the weekly period of 12/02-12/08. weekly check of 12/14 biweekly check of 12/14
Friday, December 7 approve absences by 3:30 PM and the timesheet by 5:00 PM. PeopleSoft Release 34 system going down at 5:00 until Mon 8:00 AM	Approvers	Time and Absence approval deadline for the period of 12/02-12/08.
Thursday, December 13 by 5:00 PM.	Reporters	Time & absence entry deadline for the weekly period of 12/09-12/15. weekly check of 12/21 biweekly check of 12/28
Friday, December 14 approve absences by 3:30 PM and the timesheet by 5:00 PM.	Approvers	Time and absence approval deadline for period of 12/9-12/15.
Monday , December 17	Approvers and HR Payroll Processors	Have you checked your VPN access? Before the break, login from home using VPN and make sure you can run your payroll reports.
Tuesday, December 18 by 5:00 PM	Reporters	Time & absence entry deadline for the weekly period of 12/16-12/22. weekly check of 12/28 biweekly check of 12/28
Wednesday, December 19 approve absences by 3:30 PM and the timesheet by 5:00 PM.	Approvers	Time and absence approval deadline for period of 12/16-12/22.
Thursday, December 20 by 5:00 PM. (OPTIONAL*)	Benefits eligible reporters only	f not working the recess week, enter HOL for the weekly period of 12/23-12/29.
Friday, December 21 (OPTIONAL*)	Approvers	Advance approval for managers (approvers) who would like to approve their employees' hours before recess break.
Wednesday, December 26 by 5:00 PM.	Reporters (who do not report hours in advance of recess break or worked over recess).	Time & absence entry deadline for the weekly period of 12/23-12/29 weekly check of 01/04 biweekly check of 01/1
Thursday, December 27 approve absences by 3:30 PM and the timesheet by 5:00 PM.	Approvers	Time and absence approval deadline for period of 12/23-12/29
Week of New Year's returns to the normal reporting /approving schedule of Thursday/Friday

*Managers (approvers) can request their time reporters to report their time in advance for the recess period starting in the second week of December. The manager can approve that time soon as it is reported. The optional reporting/approving deadlines noted in the grid can be used by the schools/units to formalize a communication to their reporters/approvers a deadline for reporting/approving the recess break hours.

There are NO changes to the paydays for the overtime-eligible staff during the holiday recess.

This group	Will be paid
Student and non-student temporary workers	Friday, December 28 for the workweek ending 12/22
Service and trades workers	Friday, December 28 for the workweek ending 12/22

Clerical/technical workers	Friday, December 28 for pay period ending 12/22
Student and non-student temporary workers	Friday, December 28 for workweek ending 12/22
Service and trades workers	Friday, December 28 for workweek ending 12/22

**NOTE: Checks, designated for university distribution, will be available for pick up from 9:00a.m. - 1:00 p.m. Friday, December 28th at the Harvard University Employee's Credit Union. (16 Dunster Street). If departments need to pick up checks for local distribution, please contact Ken Toy (ken_toy@harvard.edu). Employees must show an HUID card to pick up checks.

Many users have also asked which time types to use when reporting time over the winter recess. Here are some guidelines for clerical/technical workers.

Date	If you do not work	If you work	What you are entitled to if you work
12/24 (Mon) [Full day]	HOL	HWK	Time-and-a-half for those hours worked. You have a choice of being paid for the holiday at your regular rate in addition to the time-and-a-half for hours worked, or you can take this time at a later date. If you choose to be paid for it now, report your hours worked as HWK and also report the time as FHP (see note 2 below).
12/25 (Tue)	HOL	HWK	Time-and-a-half for those hours worked. You have a choice of being paid for the holiday at your regular rate in addition to the time-and-a-half for hours worked, or you can take this time at a later date. If you choose to be paid for it now, report your hours worked as HWK and also report the time as FHP (see note 2 below).
12/26(Wed)	HOL	REG	A floating holiday to be taken later (see note 3 below).
12/27 (Thur)	HOL	REG	A floating holiday to be taken later (see note 3 below).
12/28 (Fri)	HOL	REG	A floating holiday to be taken later (see note 3 below).
12/29 (Sat)	N/A	REG	Your regular pay, but not floating holiday.
12/30 (Sun)	N/A	REG	Your regular pay, but not floating holiday.
12/31(Mon)	HOL	REG	A floating holiday to be taken later (see note 3 below).
1/01 (Tue)	HOL	HWK	Time-and-a-half for those hours. You have a choice of being paid for the holiday at your regular rate in addition to the time-and-a-half for hours worked, or you can take this time at a later date. If you choose to be paid for it now, report your hours worked as HWK and also report the time as FHP (see note 2 below).

Notes:

1. The grid above refers to HUCTW and nonunion, overtime-eligible, clerical/technical employees only. For exempt employees, temps, or service/trades workers, please refer to the relevant personnel manual, union contract, or your local HR office.

If you have questions regarding the payment of the holiday worked policy as detailed in the grid above, please contact your Labor Relations representative to receive clarification and/or guidance.

2. The maximum value of a floating holiday earned or paid is one-fifth of the employee's scheduled hours for the week.

3. Floating holiday time earned during winter recess cannot be received as pay (FHP). Employees who work on winter break must use this time as time off prior to the end of the fiscal year (6/30). Departments that have their employees record their time as FHE must not pay any unused portion of this time out to the employee at separation or as part any payout of unused floating holiday time at the end of the fiscal year. Departments may elect to have their employees' record these floating holidays outside of the system and then have them report Excused Absences when they are redeeming as time off.

Holiday Worked Time Reporting Scenarios

Extra hours for a holiday worked are not paid automatically. If an employee works on a holiday, they should report HWK to be paid at a rate of 1.5 times their normal pay for the holiday hours worked. The employee is also entitled to their regular pay for the holiday (FHP), or they may bank the time (FHE) and take time off at a later date.

To receive it as pay:

� The employee should report HOL for all hours not worked and HWK & FHP for all hours worked.

To receive as time off:

The employee should report HWK to receive pay for the hours worked and FHE to bank the time off. At a later date, when the time is taken, they should report FHT with a comment that it is time owed for working on the holiday.

Key points to remember about holiday reporting time codes:

HWK – Holiday Worked

Paid at 1.5 x Hourly Rate
Adds to Overtime Hours

HOL – Holiday

Paid at Hourly Rate
Adds to Overtime Hours

FHP – Floating Holiday Pay

Paid at Hourly Rate
Does not add to Overtime Hours
Maximum value of a floating holiday earned or paid is one-fifth of the employee's scheduled hours for the week.

FHE – Floating Holiday Earned

Hourly rate hours that are banked and used for time off later on
Does not add to Overtime Hours
Maximum value of a floating holiday earned or paid is one-fifth of the employee's scheduled hours for the week.

Working on Holiday Scenarios (all scenarios assume a M-F, 7 hours a day schedule)

1. Employee works Christmas Eve (12/24) and elects to bank the holiday hours earned as time off later on.

	Report:	12/24	HWK	7
			FHE	7

2. Employee works Christmas Eve (12/24) and elects to receive holiday payout.

	Report:	12/24	HWK	4
			FHP	7

3. Employee works 7 hours on Christmas (12/25), elects to take floating holiday on January 2.

	Report:	12/25	HWK	7
			FHE	7
Timesheet for next week:	01/02		FHT	7

4. Employee works 4 hours on Christmas (12/25) and elects to receive holiday payout.

Report:	12/25	HWK	4
		HOL	3
		FHP	4

5. Employee works 4 hours on Christmas (12/25) and elects to take floating holiday on January 2

	Report:	12/25	HWK	4
			HOL	3
			FHE	4
Timesheet for next week:		01/02	REG	3
			FHP	4

6. Employee works 10 hours on New Year�s Day (1/01) and elects to receive holiday payout.

	Report:	01/01	HWK	10
			FHP	7

Examples of how to report if a non--exempt benefited employee is working on one of the recess days:

Working on a Recess Day (all scenarios assume a M-F, 7 hours a day schedule)

1. Employee works his normal shift on Wednesday (12/26).

	Report:	12/26	REG	7
			FHE	7

2. Employee works a partial day on Wednesday (12/26).

Report:	12/26	REG	4
		HOL	5
		FHE	4

3. Employee works 10 hours on Wednesday (12/26).

	Report:	12/26	REG	10
			FHE	7

Bi-weekly Pay Periods for 2013

Tag: Time & Labor

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Upcoming Releases

Oracle Release 12 Upgrade

The Oracle E-Business Suite Applications will be upgrading from Oracle Release 11i to Oracle Release 12 in the late fall of 2012. Please see article 1 for the latest update concerning the Release.

The Oracle Financial Applications are:

-General Ledger & ADI

-Sponsored Budget Tool

-Accounts Receivable

-Online Vendor Request Form

-Cash Management Reconcilation Application (CMRA)

-General Ledger (GL) Validator

-Chart of Accounts (CoA) Validator

-Harvard Crimson Online Marketplace (HCOM)

-Capital Project System (CAPS)

-Web Reimbursement

-Accounts Payable

-Purchasing Card (Pcard)

-Chart Security Maintenance Application (CSMA)

-Oracle Online Security Form

CREW FIN and HR Releases

The Common Reporting Environment for the Warehouse (CREW) is a reporting system that draws data from a variety of sources which are updated on a nightly basis. Users can submit report requests for immediate processing or schedule reports to automatically run on a recurring basis. Types of FIN CREW reports include financial, budget, receivables, grants management, and sponsored reports. Type of HR CREW reports include HR operational, affirmative action, benefits, compensation, costing, earnings, job, pension, service credit, security and training reports.

The next CREW FIN release, 3.2.19, is scheduled for November 2012. See article 2 for the outage information.

HR (PeopleSoft)

PeopleSoft Version 9.1 was implemented on April 23, 2012.

HDW HR Release 34

The HDW HR 34.0 Release is scheduled for December 2012. Details will be available in an upcoming issue of e-News.

CREW Reports

In addition to the CREW Financial and CREW HR releases which correspond with the FINDINI and HR releases listed above, changes and enhancements to new and existing CREW reports are also released the 3rd weekend of each month.

Release Number	Dates	Notes
8.11	11/16/2012