Journal Batch Totals Issue with Oracle ADI
The Oracle Team has identified a few instances where the imported General Ledger journal batch totals did not match with the ADI spreadsheet. The team is working with Oracle Support on the issue as a top priority. In the mean time, users should diligently check the lines and amounts in their Journal Import Execution Report (within the General Ledger go to the menu bar > View > Requests > Find > View Output for the request ID) to make sure the uploaded journal is as desired and correct as needed. Please contact the HUIT Support Center at 617-496-2001, or via email with any questions.
Tags: Oracle, General Ledger
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Human Resources Reporting News - January 2013
Report Enhancements
HREMREE036 - Individual - Emergency Contacts
HREMRDP037 - Departmental - Emergency Contacts
Both the Individual and Departmental Emergency Contact reports now include the Employee's work, home and cell phones in both the PDF and Excel outputs.
If you have any questions or concerns, please contact the HUIT Helpdesk at 496-2001 or dls@harvard.edu.
Thank you,
Human Resources Analytics and Reporting
Tag: CREW
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Where to Find Oracle E-Business Suite End User Documentation and Training
The Oracle Release 12 project not only upgraded the applications found within the E-Business Suite but also introduced many new online simulations and new/updated end user training documentation. This article will provide you with the information you need to make the most of these staff training opportunities and will serve as a repository to be frequentlyed consult when trying to answer the question "How do I do that in [system]?"
CWD Guide to Oracle E-Business Suite Training and Documentation
Click on an application to jump to that section of the e-News:
- Accounts Receivable
- Capital Projects Systems (CAPS)
- Chart of Accounts/Chart Security Maintenance Application (CSMA)
- Fedex Application
- General Ledger & ADI
- Harvard Crimson Online Marketplace (HCOM)
- PCard Settlement System
- Sponsored Budget ADI
- Vendor Request Form
- Web Reimbursement
The Center for Workplace Development offers the following training options/end user documentation for Oracle E-Business Suite Applications:
| Oracle Application | Instructor-Led Classes (Course Description/Schedule/Register) | Online Simulations | End User Documentation |
| Return to Application List | Using Accounts Receivable | AR Online Simulations Note that full online course is in process; iReceivables and Manual Invoice Creation has been published to date. |
AR End User Documentation |
| Capital Projects Systems (CAPS) Return to Application List |
CAPS is available for individual or group training, as needed. Please contact your primary CAPS contact to schedule an appointment. | CAPS Online Simulations | CAPS End User Documentation |
| Chart of Accounts/Chart Security Maintenance Application (CSMA) Return to Application List |
Chart of Accounts; Not available for CSMA | Not Available | Chart of Accounts/CSMA End User Documentation |
| Fedex Application Return to Application List |
Not Available | Not Available | Fedex End User Documentation |
| General Ledger & ADI Return to Application List |
Not Available | Changes to the GL as a result of the Release 12 upgrade are covered in: R12 Accounting Changes Note that full online GL/ADI course is forthcoming (March 2013) |
General Ledger/ADI End User Documentation |
| Harvard Crimson Online Marketplace (HCOM) Return to Application List |
HCOM Shopper/Approver Note that Non-Employee Reimbursements is covered in Processing Reimbursements course (see below) |
HCOM Shopper HCOM Approver Oracle Release 12 Changes in Disbursements |
HCOM End User Documentation |
| PCard Settlement System Return to Application List |
Not Available | PCard Online Training | PCard End User Documentation |
| Sponsored Budget ADI Return to Application List |
Not Available | Sponsored ADI Online Training | Sponsored Budget ADI End User Documentation |
| Vendor Request Form Return to Application List |
Not Available | No online training available; some pieces covered in Oracle Release 12 Changes in Disbursements | Vendor Request Form End User Documentation |
| Web Reimbursement Return to Application List |
Processing Reimbursements Note that course covers both employee and non-employee reimbursements. |
Processing Reimbursements Online Training Covers both employee and non-employee reimbursement processes. Also available: Travel Policy Online Course. |
Web Reimbursement End User Documentation |
Questions concerning Oracle E-Business Suite training/documentation should be directed to Patricia Hatch, Center for Workplace Development.
Tag: Oracle
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Upcoming Releases
FINDINI Release Schedule
A software release to the Oracle Financial Applications, known as a "FINDINI release", is done every two to four months. Each upgrade introduces needed bug fixes, enhancements, and technical upgrades into Harvard's financial systems. Generally, releases are performed on weekends to assure maximum availability during the business week. Most outages occur from 6 pm Friday evening-6 am Monday morning.
The next FINDINI is tentatively scheduled for the weekend of March 22-25, 2013. Details will be included in an upcoming e-News.
The Oracle Financial Applications are:
CREW FIN and HR Releases
The Common Reporting Environment for the Warehouse (CREW) is a reporting system that draws data from a variety of sources which are updated on a nightly basis. Users can submit report requests for immediate processing or schedule reports to automatically run on a recurring basis. Types of FIN CREW reports include financial, budget, receivables, grants management, and sponsored reports. Types of HR CREW reports include HR operational, affirmative action, benefits, compensation, costing, earnings, job, pension, service credit, security and training reports.
The next CREW FIN release is tentatively scheduled for March 22-25, 2013. Details will be included in an upcoming e-News.
HR (PeopleSoft) and CREW HR Release 35
The next PeopleSoft Release (HR 35) is tentatively scheduled for May 17-20, 2013. Details will be included in an upcoming e-News.
The CREW HR 35.0 Release is tentatively scheduled for May 17-20, 2013. Details will be included in an upcoming e-News.
CREW Reports
In addition to the CREW Financial and CREW HR releases which correspond with the FINDINI and HR releases listed above, changes and enhancements to new and existing CREW reports are also released the 3rd weekend of each month.
| Release Number | Dates | Notes |
| 9.01 | 1/18/13 |
Sponsored Systems Releases
- GMAS release (1_33) was deployed over the weekend of December 17, 2012. Please see last month's e-News for more information.
HUBS Releases
The Harvard University Budgeting Sytems (HUBS) is a set of web-based Oracle Hyperion Planning applications used for budget data entry, estimates, annotations, reporting, and submission associated with the annual budget and planning cycles.
HUBS 2.2 was released November 5, 2012. Please see the October 2012 e-News for more information.
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About the e-News
The Center for Workplace Development publishes this electronic newsletter for users of Harvard University's financial, HR, and reporting systems, policies, and procedures. The e-News is generally published on or around the 15th of each month.
It contains:
- updates on projects underway to build or improve University administrative systems;
- information about new University policies, procedures, and forms;
- reminders about upcoming deadlines and cut-over dates;
- tips and tricks for working more easily or productively.
We welcome questions and suggestions for improvement from readers. If your questions are of general interest, we will answer them in future issues.
Please send comments, questions, or suggestions for improvement by email to us at: admin_systems_enews@harvard.edu.
For information about subscribing or unsubscribing to the eNews notifications, visit our who gets the eNews page.
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